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After identifying several pieces of
end-of-life infrastructure in the Town Hall Data Centre rooms and
communications racks, we have worked with our incumbent supplier of
Data Centre services, Powerworks, who
will now supply:
 
A replacement Fire Suppression System
A replacement Uninterruptible Power Supply
(UPS)
Replacement rack Power Distribution Units
(PDU)
Communication Rack UPS (5)
 
Total -
£75,615.00
 
The procurement will be funded using approved
2023-2024 capital budgets.

Reasons for the decision

The decision to replace this infrastructure is
imperative to ensuring the continuous operation of digital services
at the Town Hall. Furthermore, it aligns with regulatory
requirements, particularly replacing the Fire Suppression System,
which has surpassed its 10-year lifespan. While the Data Centre UPS
has also exceeded its supportable life, its good condition and
regular maintenance have allowed us to extend its operational life
to the maximum feasible extent.
 
Similarly, the need to replace PDU strips and
the small communication rack UPS units arises from their outdated
status and the emergence of operational issues, resulting in
intermittent service disruptions in recent times.
 
Our Data Centre facilities are pivotal in
delivering resilient digital services, necessitating periodic
updates. Powerworks was selected for
this project due to its longstanding track record in maintaining
and supporting our Data Centres over several years, making them a
trusted and valued service provider upon which our digital
operations depend.

Alternative options considered

The option considered was to explore
alternative suppliers for the replacement infrastructure. However,
after conducting a supplier evaluation, it was determined that
Powerworks, our incumbent supplier,
offered several advantages:
 
Familiarity with Our
Infrastructure: Powerworks has a
deep understanding of our existing infrastructure, having supported
our Data Centres for several years. This familiarity reduces the
risk of compatibility issues and ensures a smoother transition.
 
Proven Track Record:
Powerworks has consistently provided
reliable service and maintenance to our Data Centres. Their track
record and relationship with our organisation make them a trusted
partner.
 
Cost-Effective Solution:
Despite considering alternative suppliers, it was found that
Powerworks offered a competitive
pricing structure, ensuring cost-effectiveness without compromising
quality.
 
After careful consideration of the alternative
options, it is evident that the decision to proceed with
Powerworks for the replacement of the
Fire Suppression System, Data Centre UPS, PDU strips, and
communication rack UPS units is the most prudent course of action.
This decision aligns with our commitment to safety, regulatory
compliance, and the uninterrupted provision of digital services,
while also capitalising on our positive history with Powerworks as a dependable service provider.