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To approve the award of the contract to TMC3
Ltd through the G Cloud 14 Framework. The total contract value is
£328,141.80 is within the approved Digital Revenue Budget,
and will provide 2 year licence fees.

Reasons for the decision

WBC Cabinet Member for Resources: Both
councils use the Google platform and Google Workspaces for email,
calendar, video conferencing and file storage. Use of the platform
underpins all areas of work across the Councils. Until LGR is fully
underway we need to maintain the Google Workspace platform.
 
ADC Cabinet Member for Finance &
Resources: Both councils use the Google platform and Google
Workspaces for email, calendar, video conferencing and file
storage. Use of the platform underpins all areas of work across the
Councils. Until LGR is fully underway we need to maintain the
Google Workspace platform.

Alternative options considered

WBC Cabinet Member for Resources: I
approve of this decision. While a migration to Microsoft
seems the best option given LGR, the
Google license would still be required for at least a year.
So this 2
year renewal is sensible. It is also within budget.
 
ADC Cabinet Member for Finance &
Resources: Microsoft 365 is currently being reviewed as a
viable alternative to Google Workspace with particular consideration being given to the
collaborative work with other Councils required during LGR. The
migration from Google to MS365 is expected to take circa 12 months
to complete once funding has been approved. The contract term of 1
year + 1 year extension meets these requirements.