Content

External Works – Upgrading of the Fort
Road Car Park & access routes.
To appoint and place an order with Landbuild Ltd for the external
works to the Fort Road Car Park, including the access routes to The
Studio with required completion by 19th December.

Reasons for the decision

Harwood Road Depot Vacation.
Biffa take occupation of the whole Depot from 1st January 2026.
NSL, Electoral Services and Facilities are all to vacate the Depot
and be relocated to alternative sites by 31st December 2025.
NSL are to relocate from the Depot to The Studio. External Works
are required to the car park and access routes to The Studio,
including the installation of 6x EV charge points to provide a
functional operational premises for NSL. The works are to be
completed by 19th December to enable NSL move-in and set-up from
22nd December.

Procurement
These works were procured by direct tendering on the basis of
lowest cost and a completion date of 19th December, with an
anticipated start date in early November.

Tenders
3 contractors were invited to tender and 3 tender submissions were
returned. The submissions are competitive market tenders and are
set out as follows;

Landbuild Ltd tender of £42,047.30 was the lowest and has
been checked and is a valid tender. Landbuild Ltd have confirmed
their readiness to commence the works subject to Order and complete
by 19th December.

Budget
In order to facilitate Harwood Road Vacation and the provision of
alternative accommodation for NSL, Electoral Services and
Facilities by 31st December, the costs for the external works to
Fort Road Car Park are being contained within existing Property
budgets pending confirmation that these costs will be reallocated
in due course.

Alternative options considered

1. Do nothing. This option was rejected as
relocation to an alternative operational site by 31st December is a
necessity.

2. Do not accept any of the three tenders. This option was rejected
as the competitive tenders received for these works and time
constraint demonstrate the level of pricing that could be expected
from re-tendering