Purpose

This report concerns changes to the outcome of
the tender for the repairs and maintenance contracts to replace the
Council’s current repairs and maintenance contract (the
“Current Repairs Contract”) that expires on 31 March
2025.  Following Cabinet approval to
award contracts for Lots 1-6, the contractor selected to be awarded
Lot 4 has withdrawn from the procurement process. As a result,
approval is sought to extend the Current Repairs Contract, award
Lot 4 to the next placed contractor, and appoint a substitute
contractor for Lot 4 pending mobilisation of the new Lot 4
contractor. This report requests authority to award contracts as
required by Contract Standing Order 88, and to extend contracts as
required by Contract Standing Order 112.

Content

That the Chief Executive, exercising urgency
powers pursuant to paragraph 9.3.2 of Part 3 of the
Constitution:
 
i)              
Notes that the contractor approved by Cabinet on 10 February 2025
for the award for Lot 4 (Responsive Repairs in Area 2) has
withdrawn from the procurement process.
 
ii)             
Approves the temporary extension of the Council’s current
repairs and maintenance contract with Wates Property Services
Limited at revised rates for a period of sixty (60) days for the
reasons set out in paragraph 3.4 of the accompanying report.
 
iii)           
Approves the award of contract for Lot 4 (Responsive Repairs in
Area 2) to Mears Limited for a term of five years (less
mobilisation period) plus an option to extend for three years and
one further two year extension in the sum of £14.1m.
 
iv)           
Approves Wates Property Services Limited undertaking the Lot 4
Services (Responsive Repairs in Area 2) for a period of up to six
(6) months while Mears Limited mobilise to commence their provision
of service.