Purpose

To extend and vary two call-off
contracts for the provision of care and support services under the
Extra Care Housing for Beechwood Court, Harrod Court, and Tulsi
House with Westminster Homecare Limited; and Willow House, Rosemary
House, and Newcroft House with London
Care.

Content

(1)       
To approve an extension to the current call-off contract for the
provision of care & support services under the Extra Care
Housing for Beechwood Court, Harrod Court and Tulsi House with
Westminster Homecare Limited (‘Westminster Contract’)
for a period of 90 days from 3rd June
2025 to 31st August 2025 for the sum of
£238,907.90.
 
(2)       
To approve a variation to the Westminster Contract detailed in (1)
above to allow for the extension.
 

(3)    To approve an extension to
the current call-off contract for the provision of care &
support services under the Extra Care Housing for Willow House,
Rosemary House, and Newcroft House with
London Care Limited for a period of 90 days from 3rd June 2025 to
31st August 2025 for the sum of £205,329.38.
 

(4)    To approve a variation to
the contract with London Care Limited detailed in (1) above to
allow for the extension.

Reasons for the decision

The Council currently has two contracts for
the provision of Extra Care Housing support services for six extra
care schemes. One contract was awarded to Westminster Homecare
Limited which commenced on 3rd September 2018, for three
of the six extra care schemes (Beechwood Court, Harrod Court and
Tulsi House). The other contract was awarded to London Care Limited
which commenced on 4th June 2018, for the other three
extra care schemes (Willow, Newcroft
and Rosemary House(s). The two contracts were let for an initial
period of five years with an option to extend by up to two further
years (the “Contracts”). 
The two Contracts were extended and varied to align their
termination and enable the procurement of all six extra care
schemes before their expiry date on 2nd June 2025.
 
Following  approval
to tender for the above procurement in February 2025, a full
process was commenced. However, a number of factors have influenced
and delayed the procurement process which means it will not be
possible to recommend the award of the contract on the indicative
dates envisaged.
 
Officers have therefore recommended extending
the two call-off contracts by a further 90 days (from
3rd June 2025 to 31st August 2025) in order
to achieve best value for the Council due to the timescales of the
procurement exercise; the mobilisation and implementation of the
new contract;. The variation and extension to the Contract will
ensure continuity of services without any disruption to the service
and service users in the three extra care schemes.

Alternative options considered

The extension and variation of the call-off
contracts will allow for a continuity of services for the service
users in receipt of extra care support services, whilst the new
contract is put in place, allowing enough time for the
implementation period and a seamless transfer to the new
provider.