Purpose

To request authority to award a contract for
Digital Traffic Management Orders via a Framework.

Content

That the Director of Public Realm:
 
i)              
Approves the pre-tender considerations.
 
ii)             
Approves the award of the contract for digitising Traffic
Management Orders to Causeway Technologies Limited for a period of
3 years with the option to extend for one year in the sum of
£417,360 ex VAT by way of a direct award from the Crown
Commercial Service – G-Cloud 14 Framework Agreement
RM1557.14.

Reasons for the decision

The Council requires the provision of
digitising Traffic Management Orders. The Council aims to digitise
Traffic Management Orders (TMOs) by September 2025 to comply with
new Automated Vehicles Bill 2023. The Council seeks to introduce
map-based schedules for TMOs and assist them to notify the
Department for Transport (DFT) electronically of all traffic order
data in a digital format for a proposed online publication
platform. Digitisation will ensure TMOs are accurate and easily
submitted as required.
 
Additional benefits will include a publicly
accessible map-based system for storing and clearly displaying
traffic regulations, therefore improving communications,
efficiencies in streamlining processes for TMOs and improved
enforcement.
 
Council officers have undertaken a procurement
exercise using the Crown Commercial Service – G-Cloud 14
Framework Agreement RM1557.14 and identified Causeway Technologies
Limited as the contractor providing the most economically
advantageous offer and therefore recommend award of contract to
this contractor.

Alternative options considered

Officers considered whether the service could
by provided by the Council itself but concluded that digitising
Traffic Management Orders (TMOs) is best provided by a
contractor.
 
Officers reviewed a range of procurement
options and determined that the use of a framework is the most
appropriate and cost-effective means of procuring a contractor.