Content

On 10 June 2025, Cabinet agreed to support the
construction of the Petersfield community and sports hub by way of
two separate leases with Petersfield Partnership CIO and Saracens
FC and by entering into a grant agreement and a management
agreement with Petersfield Partnership CIO.
Cabinet agreed to delegate authority to the Director of governance,
housing and communities, in consultation with the Cabinet Member
Finance & Assets, to agree the final terms of the grant and
management agreements and to conclude the arrangements to ensure
the hub is managed for the benefit of the community
As Director of governance, housing and communities, I now wish to
make the decision that the Council concludes the grant agreement
and management agreement with Petersfield Partnership CIO

Reasons for the decision

The grant agreement sets out the amount of
funding to be paid by the Council to Petersfield Partnership CIO
and the terms by which this funding will be offered. The amount of
grant is £487,751 as detailed in the 10 June cabinet report.
This comprises the following sums:
Big Local funds held by the Local Trust £356,643
The Council’s future admin fee based on additional
£356k to be drawn down £17,832
The Council’s previous admin fee held by the Council at
21.5.25 £42,143
Big Local underspend from current plan held by the Council at
21.5.25 £24,133
The Council – contribution from HRA £25,000
Contribution from the Office of the Police and Crime Commissioner
for Gloucestershire and held by the Council £22,000
487,751

The grant agreement sets out the conditions by which the grant is
offered:
• first obtaining approval from the Council as to a
construction timeline that the Project will be delivered in
accordance with. This timeline shall reflect any grant drawdown and
payment requirements of the community ownership fund);
• first obtaining an agreed fixed price quotation (such
quotation to be valid for the Grant Period) for the Project;
• undertaking that it has and will continue to undertake a
procurement process which complies with UK procurement legislation
to demonstrate best value when procuring any goods, services and/or
works connected with the Project;
• committing to payment of any additional funding necessary to
deliver the Project, such shall include having secured additional
funding for the Project and maintaining sufficient contingency sums
to cover any price increases; and
• first obtaining planning permission and such other
permissions, consents, notices and requirements necessary to
deliver the Project (including landlord consent)
In terms of meeting these conditions, Petersfield Partnership CIO
have confirmed the following:
• Construction timeline
• Fixed price quotation
• Procurement process
• Additional funding
• Planning permission - planning permission for the
Petersfield community and sports hub was granted by the Council on
Friday 11 July.

To ensure the hub building is managed for the benefit of the
community, the grant agreement also includes a further four
conditions:
• A commitment to make the hub building available to the wider
community for a minimum of 6 hours per week
• A commitment to make the hub building available as a safe
space to support young people a minimum of 3 hours per week.
• A commitment to make the hub building available to provide a
community space for the Endeavour, clear hold build programme a
minimum of 3 hours per week.
• A commitment to provide improved facilities for Saracens FC
a minimum of 6 hours per week
The grant agreement allows for regular monitoring the delivery of
the hub building throughout the grant period to ensure that the
conditions of the grant is being met.
The management agreement sets out the requirements for how the hub
building will be managed and maintained so that it provides an
amenity to the community. This includes the following
provisions:
• To ensure that the Premises are available for events and
bookings to the public, other sports clubs and organisations
• To put in place and operating a system for the booking of
the facilities.
• To have a minimum of 2 authorised representatives who will
be responsible for the hire of the facilities, at all times
• To have policies necessary to manage the hub building
including; health and safety; safeguarding; risk management;
equality and diversity; staff and volunteering; and data
protection,
The management agreement also reiterates the commitments to make
the building available for community use:
• A commitment to make the hub building available to the wider
community for a minimum of 6 hours per week
• A commitment to make the hub building available as a safe
space to support young people a minimum of 3 hours per week.
• A commitment to make the hub building available to provide a
community space for the Endeavour, clear hold build programme a
minimum of 3 hours per week.
• A commitment to provide improved facilities for Saracens FC
a minimum of 6 hours per week
I am therefore satisfied that the grant agreement and management
agreement contain sufficient provisions to ensure the hub is
managed for the benefit of the community and that Petersfield
Partnership CIO satisfy the conditions as set out in the grant
agreement

Alternative options considered

none