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To enter into a Pre-Construction Service Agreement (PCSA) with the
Preferred Contractor to deliver pre-construction services and
activities for the Project at the former Monkscroft School Site.

Following completion of the PCSA services, and subject to the costs
of delivery being within the approved budget envelope, approve the
construction of 70 units of affordable housing, and associated
development, by the Preferred Contractor at the former Monkscroft School Site in accordance with the
planning permission.

To delegate authority to the Director of Construction, Properties
and Assets in consultation with Cabinet Member for Housing, the
Section 151 Officer and Director One Legal to agree the terms of
and enter into the PCSA, the main construction contract with the
Preferred Contractor and all other legal agreements or other
documentation as may be required to implement or facilitate the
development.

Reasons for the decision

On 3rd March 2020, Cabinet resolved to purchase the
former Monkscroft School Site for the development of affordable
housing to be owned by the Authority. It was noted that the Cabinet
Member for housing has delegated authority to approve the number of
dwellings to be provided and will authorise the award of contracts
for the construction of the housing above
£100,000.  The Council has
purchased the site and planning permission has recently been
obtained and to enable the Council to deliver The Monkscroft School
project it is first necessary to enter into a Pre-Construction
Services Agreement with a third party to complete the required
design development, surveys and other services. This will determine
a fixed cost price for the development with reduced risks ahead of
executing a JCT Design & Build Contract with a Principal
Contractor.

A procurement exercise has taken place and following receipt of
three compliant bids the preferred contactor was selected. This
decision notice provides the relevant authority to enter the
necessary contracts with the Preferred Contractor.

Once the services under the PCSA have been completed, the Council
will have received fully designed and costed proposals and will
then decide whether it will proceed with the construction of the
development, Subject to budget approval, the Director of
Construction, Properties and Assets in consultation with the
Cabinet Member for Housing, the Section 151 Officer
and Director One Legal is granted delegated authority to
proceed with the development and enter into the JCT D&B
contract with the Preferred Contractor referred to in the attached
tender acceptance report.

Alternative options considered

CBC officers determined that contracting with a third party would
be lower risk and would provide the best value for money for the
Council.