Content

Recommendations approved
 
Reasons for recommendations
Compliance and Efficiency: Ensuring statutory compliance and efficient
maintenance of council assets is crucial for
safety, operational continuity, and legal adherence.
 
Best Value: A competitive
procurement process with three contractors per lot securing best
value for money, enhancing service quality and
cost-efficiency.
 
Economies of Scale: Procuring a
shared framework with South Ribble Borough Council will offer cost
savings due to a larger contract value.
 
Operational Flexibility:
Appointing one primary contractor per lot for servicing and two
preferred suppliers for higher-value works offers operational
flexibility, risk mitigation, and continuity in case of contractor
issues.
 
Other
options considered and rejected
Do Nothing: Currently engaging
with multiple contractors independently for each service area
without a formalised framework. Rejected due to the administrative
burden managing multiple contracts individually, inconsistency in
quality and potential higher costs as the contracts do not benefit
from economies of scale.
 
Single Contractor Framework for
All Services: Engaging a single contractor to provide all statutory
compliance and maintenance services across all areas. Rejected due
to the risk of service disruption being dependent on a single
contractor and limited competition which can result in higher
costs.
 
Single Contractor Per Lot:
Establishing a framework with one contractor per lot. Rejected due
to limited competition and risk on service resilience.
 
Procure Framework without South
Ribble Borough Council: Discounted due to the Property Services
being shared and the economies of scale that will be received by
including both Council estates.