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It was moved by Councillor
Rowse, seconded by Councillor Kenny, and
 
RESOLVED 
that it be RECOMMENDED TO COUNCIL that Procedure Rule 4.2.2
be amended, as follows:
 
Where a Member of a committee
is unable to attend a meeting, they have the following
options:
 
1. 
The Member may arrange for a validated substitute to
attend from their group, and not take part in the meeting (save
where this is expressly excluded in the constitution);
2. 
The Member may join remotely in a non-voting
capacity to speak, and not appoint a substitute.
 
If a substitute Member is
appointed, the substantive Member may not attend the
meeting.  This does not prevent the
substantive Member from watching the matter on livestream or
similar.
 
The first of either the
substantive Member or the validated substitute to join the meeting
will be judged to be the Member formally participating for the
duration of the meeting.  Where the
substitute is the participating Member and the substantive Member
seeks to join remotely, the Chairman of the meeting will exclude
the latter from the remainder of the meeting.