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It was moved by Councillor
Cole, seconded by Councillor Rowse and
 
RESOLVED
that Procedure Rule 4.2.2 be amended, as
follows:

Where a Member of a committee is unable
to attend a meeting, they have the following options:
1. The Member may arrange for a
validated substitute to attend from their group, and not take part
in the meeting (save where this is expressly excluded in the
constitution);
2. The Member may join remotely
in a non-voting capacity to speak, and
not appoint a substitute.
 
If a substitute Member is
appointed, the substantive Member may not attend the meeting. This
does not prevent the substantive Member from watching the matter on
livestream or similar.
 
The first of either the
substantive Member or the validated substitute to join the meeting
will be judged to be the Member formally participating for the
duration of the meeting. Where the substitute is the participating
Member and the substantive Member seeks to join remotely, the
Chairman of the meeting will exclude the latter from the remainder
of the meeting.
 
ACTION: Constitution to be
updated accordingly.