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To continue to use our
Microsoft software, we need to renew our Enterprise Agreement with
a reseller every 3 years.
 
Our current agreement will expire
on 31st December 2023.
 
We currently utilise an
E3 agreement which allows us to use software for desktops, servers,
security and storage.
 
Moving forward, we would
like to amend this agreement to replace our end-point security and
enhance our hybrid working experience.
 
All of the
following figures are for a 3-year period, paid
annually.
 
Option
1:
 
The cost to continue
with an E3 agreement would be £161k.
 
Option
2:
 
The cost to enhance
security within this agreement would be £208k. However, this
would allow us to discontinue the use of another third-party
security product reducing this figure by £30k. This would
provide additional security features, additional management of
services by In-Tune, and reduce the need for Ivanti authentication
when working away from the office.
 
Option
3:
 
We are currently out to
tender for a replacement Contact Centre / telephony solution. The
requirements within this tender include Microsoft licences for
Teams Phone which would cost around £48k.
 
If we were to buy these
licences as part of an E5 agreement, before the telephony tender
responses are reviewed, we would receive advantageous
pricing.
An E5 agreement would
cost £230k but includes Teams Phone. This would deliver a
saving of £26k by buying the Teams Phone licences as part of
this agreement.
 
E5 can be thought of as
E3 (option 1) plus Enhanced Security (option 2) plus Teams Phone
plus Compliance.
 
CMT agreed with the
decision to move forward with option 3 on 28th November
2023.
 
Please see price comparison
attached to the decision notice.
 
Decision:
Steve Tierney,
Portfolio Holder for Communications, Transformation,
Climate Change & Strategic Refuse, and
Chris Boden, Leader and Portfolio Holder for
Finance authorise the procurement of an E5
Microsoft Enterprise Agreement (option 3) for the 3 years from
1st January 2024 to 31st December 2026 at a
cost of £77k per annum.