Purpose

To approve the procurement
strategy so that tenders can be sought for electrical installation
testing

Content

1.           
Granted approval to proceed with a competitive
tender procedure in accordance with Contract Standing Order (CSO)
15.2 to procure two providers for undertaking the following works
to council residential properties on a boroughwide
basis.
 

·       
EICR and Remedial works to communal areas and
dwellings

·       
Electrical Call Out and Repairs Rewires and Sub Main
Installations - Urgent and Emergency Works.

·       
Lightning Protection System testing Maintenance and
Repairs

·       
Solar PV - Servicing, Testing and repairs

·       
MVHR - Servicing, Testing and repairs
 
2.           
Noted that contracts will be issued in geographical
based “Lots” to two service providers, but that the
Council retains the option to issue works to either provider in either area should this be
operationally prudent.
 
3.           
Noted that the estimated contract value if it
reaches the full ten-year term is up to £38,424,131
(£38.5m) 
(excluding VAT) for both contracts together, which is above
the threshold for works contracts under the Procurement Act 2023
(PA 2023).
 
4.           
Noted that the contract duration will be for an
initial five (5) years from the commencement date, with options to
extend. The maximum contract length will be ten (10) years, which
will be made up of the initial five-year term, with options for a
further five years of contract extensions, in units of between one
and five years, in any combination. The contract is estimated to
commence on 1 April 2026 and will expire on 31 March 2031. If
extended for the full ten years, it will expire on 31 March
2036.
 
5.           
Noted that an approval to award decision will be
sought following the conclusion of the tender evaluation in
accordance with CSO 17.2.