Purpose

To consider the procurement
pipeline and delegation of authority to award contracts.

Content

Decision:

1.       
To approve the procurement procedures listed in
Appendix 1 to the report submitted to the
Executive.

2.       
To delegate authority to the Strategic Director of
Finance and Resources to proceed to procurement in consultation
with the Lead Councillor for Finance and Property where there have
been minor financial adjustments to the anticipated costs, or
proposed minor changes to the timescales, as set out in Appendices
1 and 2.

3.       
To delegate authority to award the contracts as
listed in the final column of the table in Appendix 2 to the
report.
Reasons:

1.       
Executive authority is required to approve all key
decisions with financial consequences of £200,000 or more. It
is good governance therefore to provide Executive with a summary of
all proposed forthcoming procurements, that individually are
estimated to amount to a total value of £200,000 or more,
prior to procurement procedures formally
commencing.

2.       
Planning procurement activity
ensures:

·     
effective stakeholder management

·     
effective procurement and sourcing

·     
compliance with relevant procurement legislation and
the Council’s own Contract Procedure Rules

·     
how best value is to be achieved is clearly defined
including how contract management will ensure that the Council
attains best value during the life of the
contract.

3.       
As Executive authority is required in respect of the
award of any contract above £200,000, Appendix 2 to the
report recommends three approaches to signing off such
contracts:

·     
Executive

·     
Delegation to Portfolio Holder and S151
Officer

·     
Delegation to S151 Officer

4.       
The proposals in the report will avoid the need to
submit multiple individual requests for approval to procure and
award contracts, therefore being more agile in the approval process
in relation to procurement activity.
Other options considered and rejected by the
Executive:
None.
Details of any conflict of interest declared by
the Leader or lead councillors and any dispensation
granted:
None.