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Enter into a non-exclusive contract for the
secure selling, recycling or disposal of ICT related assets
including hardware and peripherals.

Reasons for the decision

The Council uses ICT hardware and peripherals,
but currently has no provider agreed for the secure selling,
recycling or disposal of such assets.

This agreement is non-exclusive, and provides an option for the
Council to securely dispose of hardware and peripherals that are no
longer of use to the Council.

There is currently a backlog of such assets, using up space in the
Council's offices. Assets with old or damaged batteries may also
pose a fire risk. Prompt disposal will free up space, reduce risk
to the Council and potentially enable the assets to be re-used or
suitably recycled, dependent on their condition and
quality.

Alternative options considered

Officers discussed the option of investing
time to wipe all hardware that is awaiting disposal, and build an
inventory to attempt to sell the reusable items.

Sample lists were produced and shared with example providers, but
the condition and age of much of the hardware made this uneconomic
at this time.

Three suppliers were approached, one required a fee, two others did
not. The Council therefore intends to agree a non-exclusive
contract with the most responsive zero-cost supplier.

Whilst the provider has suggested no cost would be incurred based
on the example inventory, this arrangement will assume a small cost
may be incurred for hazardous or awkward items over the length of
the contract. This will help ensure the Council can promptly
dispose of redundant ICT hardware and peripherals over the life of
the contract.