Content

To approve the appointment of Madlins LLP to
provide professional consultancy services in relation to the
59–61 Shawfield Project at a total value of £40,000
(forty thousand pounds) for a one-off engagement.

This appointment will enable Madlins LLP to act as Employer’s
Agent, assume design responsibility, and oversee project
completion, including review of the previously delivered works,
coordination with the original architect, and assurance of
compliance with Building Control and statutory obligations.

Reasons for the decision

The Council is progressing a long-standing
adaptation project to merge two semi-detached dwellings into one
accessible home for a family with two severely disabled
children.
Madlins LLP possess prior detailed knowledge of the project and are
best placed to ensure design integrity, continuity, and value for
money.
Appointing Madlins LLP directly under a waiver of Contract
Procedure Rules is justified on the grounds that:
• The requirement is time critical.
• The services are of a specialised nature.
• Madlins LLP’s previous involvement provides continuity
and mitigates risk.
• It is in the overall best interests of the Council and the
affected household.

Alternative options considered

Do nothing – Rejected as it would delay
essential works and prolong unsuitable housing for the
family.
Appoint a new consultant – Rejected as it would increase
risk, cost, and time while duplicating work already
undertaken.
Appoint Madlins LLP – Recommended option, providing best
value and continuity.