Purpose

award contact for electric safety testing and
works

Content

Decision:
Approve the award of a contract
for EICR Inspections and Remedial Works to Pilon Limited for an
initial three (3) year term, with the option for Guildford Borough
Council to extend for an initial period of one (1) year and then a
further option to extend for another one (1) year (total maximum
five (5) years), for an anticipated contract value of
£4,137,473.74 (four million, one hundred thirty-seven
thousand, four hundred seventy-three pounds and seventy-four pence)
plus inflation, subject to annual review. 
 
Reason(s):

1.                    
The 18th Edition Wiring Regulations - IET BS7671
require landlords to undertake regular electrical condition reports
and recommend that they are undertaken at least every 5-years, or
upon new tenancies, within homes, and communal areas.

2.                    
The EICR Inspections and Remedial
Works contract is required to enable Guildford Borough
Council (GBC) to carry out this regulatory requirement.

3.                    
Under this contract 4,981 properties have been
considered, which require; periodic inspections on a 5-year cycle
or at change of occupancy; smoke and heat detection at least once
every 5 years; and rewiring works on approximately 17% of the
properties, as this is required on a 25 to 30 year life span. These
numbers will fluctuate based on changes in stock and management
responsibility, e.g. sales, acquisitions, and
demolition.

4.                    
GBC needs to maintain the current programme of EICRs
through an external contractor under a new contract to ensure we
maintain compliance with the regulations and to minimise the risk
to residents, staff, and properties.

5.                    
Valid electrical inspection condition reports enable
us to demonstrate compliance with regulatory requirements, by
identifying and/or preventing significant electrical hazards. It
also supports the requirements of the Building Safety Act 2022 and
The Fire Safety Act 2021, ensuring they do not contribute to the
risk and spread of fire in multi-storey, multi-occupancy rented
accommodation.
 
Other options considered and
rejected by the Executive:
Do nothing.
Details of any conflict of
interest declared by the Leader or lead councillors and any
dispensation granted:
None.