Decision

The contract with our print mail supplier is expired, as is the procurement framework.
The Electoral Registration Officer (ERO) must by law conduct the annual electoral canvass in a prescribed manner using prescribed forms and various other communication channels.
To conduct this statutory duty, the cost of print mail is expected to be c.£50,000.

Reasons for the decision

To meet the statutory duty to conduct the annual electoral canvass, July – November 2026 and to prepare the 2027 Electoral Register.

Alternative options considered

The print mail supplier is experienced in providing this service to the ERO. It is not possible to operate at risk with a new supplier, given the canvass timing.