Content

Decision:

1.      
To note the Council’s interests in The Mayor
of Guildford’s Local Support Fund, The Racks Close Open
Space, Burpham War Memorial Recreation Ground, Public Walks and
Pleasure Grounds, Guildford Sports Ground and Arundel House
(Hamilton Fellows);

2.      
In recognition of Trustees Week at the beginning of
November to thank all those trustees who volunteer their time to
support charities in our local community and in particular Cllr
Sallie Barker MBE and Cllr Howard Smith for their commitment and
effort to supporting The Mayor of Guildford’s Local Support
Fund and Arundel House (Hamilton Fellows);

3.      
To approve the draft work programme set out at
paragraph 6.4 and delegate authority to the Monitoring Officer to
deviate from the work programme where appropriate, in consultation
with the Leader of the Council;

4.      
To receive a report in January 2025 from Joint
Strategic Director, Finance to provide confirmation of the filing
of accounting reports for the financial year ending 31 March 2023
for The Racks Open Space, Public Walks and Pleasure Grounds and
Burpham War Memorial Recreation Ground and draft accounts of all
the charities for the financial year ending 31 March 2024 for
approval;

5.      
To receive a report in March 2025 from the Joint
Strategic Director for Legal & Democratic Services considering
whether any of the charities can be linked or have compatible
objectives and would benefit in achieving their objectives by a
merger with another charity.

6.      
To receive a report in March 2025 from the Joint
Strategic Director for Legal & Democratic Services proposing
conflict of interest policies for adoption by each
charity.  
Reason(s):

1.      
As a trustee the Council has a
responsibility to ensure it has
in place robust mechanisms for making trustee decisions which are
in the best interests of the charity. 
The recommendations in this report will establish compliance with
the accounting and reporting responsibilities whilst supporting
good governance to enable the
Council to fulfil its duties in respect of the trustee function
competently, robustly and transparently.

2.      
To enable the Council to be able to fulfil its
duties in respect of best value and continuous improvement in
respect of its interests in charities, and to keep under review the
objectives, strategies and plans, and performance of each of its
companies.
Other options considered and rejected by the
Executive:
None.
Details of any conflict of interest declared by the Leader or
lead councillors and any dispensation granted:
None.