Purpose

The Executive Head of Commercial has responsibility under the Officer Scheme of Delegation to enter into a contract and effectively extend the IAA.

Decision

A decision was made in May 2025 to exit the Inter-Authority Agreement (IAA) with East Hampshire District Council (EHDC) for the provision of Building Control Services. Whilst Cabinet made the decision in September to move the service to the BCP from 17 October 2025, this decision seeks to also continue the IAA with East Hampshire District Council for a further month to enable continued access to IDOX Cloud whilst the IT contractor seeks to finalise separating the Havant and East Hampshire data.

Reasons for the decision

Timescales for removing Havant’s data from East Hampshire’s IDOX Cloud system to be part of the BCP has taken longer than anticipated.  Continued access to the data is essential for business continuity and the IAA provides appropriate data sharing protocols.

Alternative options considered

The preferred option of separating the data by 17 October 2025 has not been achievable.