Purpose

Planning obligations under Section 106 of the
Town and Country Planning Act 1990 (as amended), known as S106
agreements or ‘developer obligations’, are a mechanism
focused on site specific mitigation of the impact of development
which make a development proposal acceptable in planning terms. A
Section 106 agreement is a formal document - a deed, which
states that it is an obligation for planning
purposes, identifies the relevant land, the person(s) entering the
obligation and their interest and the relevant local authority that
would enforce this.
 
Ipswich Borough Council has the statutory duty
to ensure ‘due diligence’ in regard to Section 106
records and monitoring of the obligations and trigger points
contained within them. In order to effectively monitor the large
number of Section 106 agreements which are in place for periods of
10 years plus, have multiple financial obligations and require BCIS
and RPI index linking, there is a need for a software tool that can
store and report on the multiple data records for each
agreement.

Decision

To exempt from Contract Standing Orders to
award the contract to Exacom Systems
Ltd.
 
Reason:
There is only one known provider of a software
solution which can enable effective monitoring of the full life
cycle of all the Council’s Section 106 agreements.