Purpose

This Forward Plan report covers two decision points in connection with the procurement of a competent and suitably qualified contractor to carry out the external repairs and decoration of some of Council owned residential blocks collectively known as Tranche 2, Lot 6 properties within the Redcliffe and Stanley Wards. The works affect 15 blocks which consist of 248 properties.

The two decisions are:

1. Procurement Strategy – which will allow the procurement activity to commence.

2. Contract Award – formal contract award stage.

Decision

The Lead Member has AGREED to:

1. Approve the award of the contract for the provision of Council Homes External Cyclical Works known as Tranche 2 Lot 6 Properties to Mulalley and Company Limited (Company No. 1534913) in the sum of £5,112,854.50 exclusive of VAT (£6,135,425.40 inclusive of VAT), for a contract period of 56 weeks from the anticipated commencement date of August 2026.

1. Approve the establishment of a project contingency sum, as outlined in exempt from publication (Part B) Appendix 3, that may be required for additional works that may become necessary and which are in scope of the contract’s variation provisions or other unanticipated costs, with spending against the contingency to be approved by officers within the delegations set out in Housing Management’s Scheme of Delegation.

1. Delegate authority to the Director of Housing Management to approve under Contract Regulations any variations to the contract that are out of scope of the contract’s variation provisions (irrespective of whether there is contingency available).

1. Delegate Authority to the Executive Director of Environment and Neighbourhoods to approve additional project costs in any instances of unforeseen works or services that result in costs over and above the contract award sum and the project contingency sum. In such cases, a Delegated Authority Decision report will be prepared for approval by the Director of Housing Management with legal and financial implications.