Approval to procure a framework contract for the supply of coffee shop and café solutions

September 8, 2025 Director of Communities, Housing & Environment (Officer) Key decision Approved View on council website

This summary is generated by AI from the council’s published record and supporting documents. Check the full council record and source link before relying on it.

Summary

...to meet the needs of the Green Spaces service and other council service areas, a framework contract for the supply of coffee, machines, and related sundries was approved for procurement, with an initial term of three years and an optional one-year extension, potentially valued at £1.3 million over the full term.

Full council record
Purpose

The Green Spaces service require a new supply
of beverage supplies and products that can be used within the
café outlets that are operated by the service.
 
To enable the needs of the service to be met,
a framework contract will be procured, which will comprise of a
number of individual Lots with these including the supply of coffee
machines, machine servicing, coffee, tea and other sundries.
Tenderers will be able to bid for one or any number of Lots, with
one Contractor being appointed to each.
 
The contract being procured will also allow
other council service areas to access it in order to support their
service, such as the cafes in museums and galleries and the
carriage works.

Content

The Director of Communities, Housing and
Environment approved procurement of a new framework contract for
the supply of coffee, machines and relating sundries. The new
contract will be for an initial period of 3 years with the option
to extend for a further 1 x 12 month period, with the estimated
annual value of the contract potential being £325k –
(£1.3m over the full term of the contract including
extensions).
 

Supporting Documents

Report to the Director Communities Housing Environment.pdf
Delegated Decision Notification.pdf
EDCI.pdf

Details

OutcomeRecommendations Approved
Decision date8 Sep 2025
Subject to call-inYes