Purpose

Authority to direct award a contract to HW
Martin Ltd., as the current provider of the green bin recycling
sort contract, for the collection of glass at the kerbside as an
additional material to the existing dry recycling bin on a trial
basis.  The trial will help inform LCCs
ability to meet DEFRA’s (Department for Environment, Food and
Rural Affairs) new ‘Simpler Recycling’
requirements.

Content

a) 
The Chief Officer for Environmental Services
approved the utilisation of Regulation 32 (2)(b)(ii) of the Public
Contracts Regulations 2015 in order to award a contract directly HW
Martin Waste Ltd to treat the co-mingled recyclate including glass
collected through the green bin kerbside collections for a period
of 2 + 2 Years. This would see the ultimate expiry of the contract
being 2028.
b) 
The decision is exempt from call-in due to the
reasons outlined below. The decision has been on list of
forthcoming decisions published 29th February 2024.
c) 
In order to generate and access immediate savings as
part of the new contract and to ensure mobilisation period of 5
months required by HW Martin to be able to accept co-mingled glass
collections by summer 2024. Due to the short timescales required to
implement this decision, there is a need to follow the special
urgency procedure relating to publicity in connection with Key
Decisions. In line with Part 2 of The Local Authorities (Executive
Arrangements) (Meetings and Access to Information) (England)
Regulations 2012, and Part 4(b) 2.3.4 and 2.6.1 the relevant
Scrutiny Board Chair has provided confirmation that consideration
of this matter is urgent and cannot reasonably be deferred. The use
of the special urgency provisions on this occasion will in
accordance with Executive and Decision-Making Rule 2.6.2 feature in
the annual report to the Corporate Governance & Audit
Committee.