Purpose

Brief Description

The matter for
decision will be whether to sustain the day care service provided
by MHA (Methodist Homes) at Bay Tree Resource Centre, by Direct
Award of a further contract from April 2026; alongside measures to
improve timely access, and occupancy.
Dementia is a
condition which causes cognitive, communication and other
disabilities; therefore everyone attending the centre has at least
one protected characteristic under the Equality Act.

Impact On Wards

The service is located
in Alwoodley Ward. People who currently attend the centre live in
nine wards across north and east Leeds: Alwoodley, Chapel Allerton,
Crossgates & Whinmoor, Gipton & Harehills, Horsforth,
Killingbeck & Seacroft, Kirkstall, Moortown, Roundhay.

Financial and
procurement implications

The current contract
price is £185,790pa, so any contract period which, including
extension options, could potentially last for three or more years,
would exceed the threshold for a Key Decision.
There is allocated
budget for this service. Sustaining the service, on a further
contract from April 2026, would not require new budget to be
identified; but neither would it contribute to budget
reductions.
The premises at Bay
Tree Resource Centre are owned by MHA and are purpose-built for day
care for people with dementia. Previous contracts have been made by
Direct Award.

Partnership
working

The Service Review has
involved engagement with external colleagues from the Alzheimers
Society, Carers Leeds; internal colleagues in Adults & Health
social work and care delivery services, and Passenger Transport;
and elected members.

 

Content

The
Director of Adults and Health gave approval:-(MHA) for the provision of support and personal day care
services for people living with dementia, to sustain the service
provision at Bay Tree Resource Centre. The contract to start on
1st April 2026 for a 12 month
term ending 31 March 2027, at an annual value of £185,790 for
50 day care places per week, with
options to extend for up to a maximum period of 48 months in any
combination. This brings the total potential contract value to
£928,950.
a) 
For the contract to be awarded by Direct Award,
under the provisions of the Procurement Act 2023, Schedule 5,
paragraph 6.
b) 
For the Commissioning Programme Lead, Dementia, to
lead the design of a “Trusted Assessor” process, as a
method of allocating Council-funded day care places.  This will involve MHA employees, principally the
manager of Bay Tree Resource Centre, in carrying out a visit and
needs assessment of the person living with dementia and carer(s);
and bringing proposed allocations to the designated Council
manager(s) for agreement, and for referral for financial
assessment.
c) 
For the Commissioning Programme Lead, Dementia, to
lead the evaluation of the contract after a six-month period, to
make recommendations regarding contract extension options from
April 2027.