Purpose

Capital project required to relocate two junior football pitches from Smeaton Approach in ‘Cross Gates & Whinmoor’ to release the existing land for infrastructure development linked to the East Leeds Extension.  Project will provide two new Sport England standard football pitches, user car park, cycleways, footpaths, connection to existing public right of way infrastructure etc. on former agricultural land behind the Arium facility in the Harwood Ward.  As per the approved planning application, reference 22/00107/FU.

Budget forecast indicates potential to meet the key decision threshold.

Decision

The Chief Officer Asset Management & Regeneration has:

a) Approved the injection of developer contributions of £650,000 and authorised the expenditure of £650,000 from capital scheme number 33762/000/000 for ‘Phase One’ of the Whinmoor Pitches project, which will facilitate the creation of two Sport England football pitches to land adjacent The Arium and is necessary to support the aims of the East Leeds Extension programme. Noting that this figure includes the tender sum in addition to all ancillary costs associated with the ‘Phase One’ works, e.g., professional fees, survey costs and other associated Authority costs.

b) Authorised acceptance of the tender submitted by Cleveland Land Services (Guisborough) Limited, noting that this tender has been submitted following a competitive procurement exercise and was subject to a ‘price / quality’ evaluation. Further details of the tender process and cost are detailed in (Confidential) ‘Appendix A’, with supporting information contained within ‘Appendix B’.

c) Sanctioned the requirement to enter into a contractual agreement with Cleveland Land Services (Guisborough) Limited to deliver ‘Phase One’ of the Whinmoor Pitches project. This will take the form of a contract between the Authority and Cleveland Land Services (Guisborough) Limited.

d) Recognised that ‘Appendix A’ and ‘Appendix B’ should be designated exempt from publications in accordance with Access to Information Procedure Rule10.4 (3).

e) Noted, a key decision notice for the works detailed herein was published on the 3rd April 2023 and is effective for implementation.

f) Noted, the programme dates identified in section 32 of this report, in relation to the implementation of this decision, represents the critical path for delivery of the project. An anticipated start date of the week commencing 14th August2023 is required, with a commensurate end date of the week commencing 13th November. Subject to approvals and contract award process.