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The Chief Officer for Climate, Energy &
Green Spaces gave approval to waive Contract Procedure Rules 9.1
and 9.2 to directly award a contract for a main Event Production
Contractor for the Leeds West Indian Carnival to Grace & Tailor
Ltd with a contract value not exceeding £150,000 between 1st
July 2024 and 30th November 2024

Events in Parks consulted with colleagues in Procurement and
Commercial Services (PACS) to establish which CPRs to waive in
order to directly award a contract for a main production company
for Leeds West Indian Carnival 2024. Events in Parks plan to carry
out a competitive procurement exercise in Autumn 2024 to enable the
Council to call-off from this framework for future production
events.

Due to the timescales involved, the Events in Parks service do not
have the capacity to undertake a compliant procurement process
without unduly impacting the event and placing unsustainable
pressure on a small number of individuals to complete this process.
By awarding a direct contract to a main production company it
allows them to dedicate staffing and time to the sourcing of
services for Leeds West Indian Carnival 2024 at competitive prices
to demonstrate best value for money.