Content

The Chief Officer for Climate, Energy &
Green Spaces gave approval to waive Contract Procedure Rules 9.1
and 9.2 to directly award a contract for a main Event Production
Contractor for the Black Music Festival to Grace & Tailor Ltd
with a contract value not exceeding £150,000 between 1st July
2024 and 30th November 2024

Events in Parks consulted with colleagues in Procurement and
Commercial Services (PACS) to establish which CPRs to waive in
order to directly award a contract for a main production company
for Leeds Black Music Festival 2024.

Events in Parks plan to carry out a competitive procurement
exercise in Autumn 2024 to enable the Council to call-off from this
framework for future production events.

Due to the timescales involved, the Events in Parks service do not
have the capacity to undertake a compliant procurement process
without unduly impacting the event and placing unsustainable
pressure on a small number of individuals to complete this process.
By awarding a direct contract to a main production company it
allows them to dedicate staffing and time to the sourcing of
services for Leeds Black Music Festival 2024 at competitive prices
to demonstrate best value for money.