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RESOLVED:
 

•        
Mayor and Cabinet agreed to extend
the contract period for the following contractors as they have
successfully delivered service and/or works during the initial
contract period approved in their original Mayor and Cabinet
approval. Costs are set out in Part 2 report.
 

o      
Contract
Extension 1 – The
current services contract for the Repairs and Maintenance of
Mechanical Services, Cold Water equipment is with HSL. The initial
period for the contract was for a period of three years with an
extension option of two years. All extensions have now been
utilised, and the service is seeking a further extension period for
12 months until 14th September 2026 to allow a new procurement
process to be completed.

o      
Contract
Extension 2 – Formal
notice of the intent to extend the current contracts for Gas, Solid
Fuel & Non-Gas Heating Servicing, Repairs, Maintenance and
Installations. Lots 1 & 2 – Domestic & Commercial
Heating – The current contract is for 5 years plus 5 years
with BSW Heating Ltd and Smith & Byford Ltd. This is a request
to utilise the permitted extension period of 5 years from 10th June
2026 – 10th June 2031.
 

•        
Mayor and Cabinet approved
officers to undertake procurement exercises to find suitable
contractors to deliver works to the value set out in the Part 2
report using the procurement processes set out in this
report.
 

o      
Procurement
1 – Retrofit Assessor
Consultancy Procure Plus’ DPS for
Retrofit Programme Delivery Services and the awarding of contracts through mini
competition through up to a value stated in Part 2 and over 5 years
for energy efficiency planning, assessments, designs, evaluation
and consultancy support to support regulatory
compliance.

o      
Procurement
2 – Retrofit Works
Contractors through the Fusion 21 Whole House Decarbonisation
Framework and the awarding of contracts through mini competition
through the framework up to a value stated in part 2 and over 5
years for energy efficiency works to support regulatory
compliance.

o      
Procurement
3 – Retrofit
Contractors through Competitive Flexible Procedure and the awarding
of contract up to a value as stated in part 2 over 5 years for
energy efficiency works to support regulatory compliance. This will
be procured in compliance with the S20 process allowing leaseholder
recharges delivered through this contract.

o      
Procurement
4 – Procure through
the Lewisham Major Works Housing Framework a contractor to enter
Pre Contract Service Agreements and Latent Defect Works for 27
units (phase 1 & 2) Longfield Crescent Latent Defects Project.
Estimated value as stated in Part 2.

o      
Procurement
5 – Approve the use
of the South East Consortium (SEC) internal and external building
works framework over £1m and the awarding of contracts
through mini competition through the framework up to a value as
stated in Part 2 and over 5 years for medium and large sized major
works projects.

o      
Procurement
6 – Approve the use
of the Fusion 21 Multi Disciplinary Consultancy Services Framework
for specialist building surveys, engineering
 

•        
Mayor and Cabinet approved the
award of the contracts as described in the report and, provided
that the contract values are within the parameters set out in the
Part 2 report, delegate to the Executive Director of Housing (in
consultation with Director of Law and Corporate Governance and the
Head of Repairs) the selection of the preferred contractor in
accordance with the award criteria published in the tender
documentation and agree the final form of contract.