Decision

Cabinet agreed:
 
2.1 It is recommended that Cabinet delegate
the award of the contract to the preferred bidder to Lichfield
District Council’s Cabinet Member for Operational Services,
Parks & Waste, the Director for Resident & Business
Services and the Director of Finance, Regulation & Enforcement
(S151), subject to approval by Tamworth Borough Council’s
Full Council in September of the proposed contract award, and final
contract discussions with the preferred supplier, provided it is
deliverable within the allocated budget of £11.6m over seven
years.
 
2.2 That Cabinet notes a PCR-compliant
tendering exercise was conducted and the preferred bidder
demonstrated most economically advantageous tender and scored most
highly in the quality criteria – see Appendix one for a full
breakdown of price and quality scores (confidential).
 
2.3 That Cabinet notes the new contract will
offer the option to run all vehicles on hydrotreated vegetable oil
(HVO), which is the first stage in a transformation towards an
alternatively fuelled fleet. A move to HVO would be subject to
further Cabinet approval, based on considerations in relation to
HVO fuel costs, availability and impact on efficiency and carbon
targets.
 
2.4 That Cabinet notes the proposed contract
also offers some level of flexibility and should other forms of
greener vehicles become available and practical to manage as part
of the council’s fleet in the future, the contract will allow
for newer, greener vehicles to be switched in, subject to contract
variation.
 
2.5 That Cabinet notes the contract includes
the option to extend a further seven years beyond the first
seven-year contract period and delegates to Lichfield District
Council’s Cabinet Member for Operational Services, Parks
& Waste, in consultation with Tamworth Borough Council, the
Director for Resident & Business Services and the Director of
Finance, Regulation & Enforcement (S151) the ability to
exercise extension options provided the cost is deliverable within
the approved budget.