Purpose

To consider approving a short-term extension
to the existing service contract to align with the new service
contract procurement process and mobilisation.

Content

1.        
That the
public and press be excluded from the meeting by virtue of
Paragraph 3 (Information relating to the Financial or Business
Affairs of the Authority) of Part 1 of Schedule 12A of the Local
Government Act 1792, in order that the meeting may consider the
exempt Annexes A, B and C of the report.

2.         That the
existing Mears contracts, the term partnering contract and the
project partnering agreement be extended from 31 March 2025 to
further periods not exceeding 30 September 2025.

3.        
That authority be
delegated to the Director of Environment and Property, in
consultation with the Director of Law and Governance, to determine
any appropriate extension to the contracts post 4 August 2025 and
up to the date approved in (2) above for new contract mobilisation. Noting this has been allowed for
within the modification notice, described within exempt Annex
A.

4.        
That the Director of
Environment and Property and the Director of Law and Governance
confirm and issue the Modification Notice as the draft contained
within exempt Annex B, including any non-material amendments as
required. 

5.         That the
Director of Environment and Property finalise the commercial position with the existing
service provider for the period of extension, in line with exempt
Annex C.