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(1)       
The Chair advised that, in accordance with Council
Policy, the meeting would be audio recorded.
 

(2)       
Members were reminded that this Council had declared
both a Climate Emergency and an Ecological Emergency. These were
serious decisions and meant that, as these were emergencies, all of
us, officers and Members had that in mind as we carried out our
various roles and tasks for the benefit of our District.

 

(3)       
The Chair drew attention to the item on the agenda
front pages regarding Declarations of Interest and reminded Members
that, in line with the Code of Conduct, any Declarations of
Interest needed to be declared immediately prior to the item in
question.
 

(4)       
The Chair advised that the normal procedure rules in respect of
debate and times to speak will apply.
 

(5)       
The Chair advised that 4.8.23(a) of the Constitution did not apply
to this meeting. A comfort break would be held at an appropriate
time, should proceedings continue at length.
 

(6)       
It was noted that Voter ID flyers
and posters had been provided for Members to display
in any community buildings or notice boards that they had access
to, in order to assist with promoting
the need for photographic ID when voting in polling stations at the
forthcoming elections.
 

(7)       
Members were reminded of the dates and times for the
Briefings for prospective Candidates and Agents being held
virtually on Wednesday 6 March and Monday 11 March both at
7pm.   The Briefings would provide
essential information including changes imposed through the
Elections Act.
 

(8)       
Members were reminded to submit any travel and
subsistence claims for the 3 month
period of January – March are submitted and approved by the
end of April.
 

(9)       
The Chair reminded the Committee about the upcoming Chair’s
Civic Event and Awards, being held on Friday 1 March 2024.
 

(10)    
The Chair advised of a change in the order of the
agenda. Agenda Item 9 would be considered after Agenda Item
7.