Decision

To make minor amendments to the Contract Procedure Rules contained in the Constitution.

Reasons for the decision

The purpose of this decision record is to make minor amendments to the contract procedure rules and to update referencing details including changes of names of organisations or stakeholders.

The minor amendments are:

1. Paragraph 1.2.3 – be updated to include the Green Future Strategy Plan which is to be considered in all procurement exercises.

2. Paragraph 1.4 – Governance Table- be amended to clarify when a Key Decision Notice is required for a procurement exercise.

3. Paragraph 1.5.5 - be amended to include an updated list of corporate contracts.

4. Paragraph 1.6.4- be amended to clarify that the relevant Assistant Director is to authorise substantial changes to contracts terms and conditions however, the Assistant Director: Governance and Partnerships must be consulted on any changes to terms and conditions which are to the value of the threshold set out at paragraph 1.5.1.2.

5. Paragraph 2 – minimum requirements table for procurements below £100,000 - be amended to only be applicable for procurements of the value from £5,000 to £1000,000.

6. Paragraph 3.1- to be amended to clarify that the Director of Governance and Communities must be consulted (prior to approval by the relevant Director) on any exception request over the value of £213,477.

The amended CPR’s are appended to this decision record in bold. These changes are needed to allow for more efficient practices in relation procurement/contract matters.

Alternative options considered

The alternative option would be to not approve the changes which would not deliver the practice efficiencies and consistencies as outlined above.