Purpose

1.    
Approve the contract award of the IT solution
supporting most services via the CCS VAS framework to NEC (supplier of I@W) with commencement date 30th

April 2024 for a
five-year contract period and two optional one-year extensions. The
estimated total contract value is
£632,037. 

 

2.    
Authorise the early termination of the current contract
with NEC for this system with effect from 30 April
2024. 
This contract is due to expire on
29th April 2024 and its early termination shall enable
alignment with the newly procured solution. Early termination is by
way of mutual agreement between the Council and supplier and of no
cost to the Council. 
 

Reasons for the decision

The
reason for this recommendation is that the current contract for
this is due to end in April 2024, and with the current solution now being
un-supported, a new solution
would be required. The proposed recommendation would
provide a
cloud-based solution, which makes it more secure against
cyber-attacks, as well as supporting the IT Strategy of moving
towards cloud-based
solutions. 

Alternative options considered

Go out to market to seek a replacement solution via
a competitive tender or mini competition.

Change of solution would
have a disproportionate impact on service delivery, as the solution
is embedded into
approx 50 services, with several million records managed
within it. 

 

Keep current
system which is fast
becoming unfit for purpose.

Not
an option, as we required a supported
solution.