Purpose

Procurement of an Electronic Document
Retrieval Management (EDRM) solution from Crown Commercial
Framework RM6259 lot 1 via direct award for a contract period of 5
years with the option to extend for a further 2 years.

Content

The Cabinet considered
a report of the Director of Corporate Services, which sought
approval of the procurement of a document management solution for
some Council’s services. This action would support the
ongoing transformation changes within the Council by moving support
and maintenance of document management to a cloud-hosted
solution.
 
The Portfolio Holder
for Corporate, Governance and Transformation introduced the report
by informing the Cabinet that this solution would provide a more
robust and cost effective document management solution by removing
the use of multiple document management solutions and focusing on
one online hosted solution. This would
create efficiencies and a reduction in costs.
 
The Assistant Director
Digital, ICT and Transformation was in
attendance to present the information and to address the
questions and the comments of the Cabinet Members.
 
Resolved that the
recommendations set out in section two of the report be agreed.
 
Reason for
decision:
As set out in section
three of the report.
 
Alternatives
considered and rejected:
As set out in section
four of the report.