Purpose

To approve the award of the contact to the winning supplier.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER NON-EXECUTIVE DECISION

Date of Decision:

9 December 2023

Title:

22-080 Provision of Electoral Materials - Tender Evaluation Report

Decision Maker:

(Including Job Title)

Phil Horsfield

Assistant Director Legal, Elections and Registration Services

Details of Specific Committee Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Within the Scheme of Delegation for Finance and Customer Services Sub Scheme of Delegation

(c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Within the Scheme of Delegation to the Chief Executive:

The Chief Executive is authorised to discharge any function of the Executive not otherwise delegated to a Strategic Director including the following functions in relation to

1. Functions in relation to elections including:-

…

(b) Elections and referenda in relation to local matters, including reviews of

polling districts, places and stations;

Decision:

To proceed to award the contract to Financial Data Management PLC

Reasons for the Decision:

The award of the contract is necessary to enable the delivery of elections.

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

None

Reports or parts of reports considered

Phil Horsfield, Assistant Director Legal, Elections and Registration Services – Electoral Print Tender Procurement Business Case (confidential)

Phil Horsfield, Assistant Director Legal, Elections and Registration Services –

22-080 Provision of Electoral Materials - Tender Evaluation Report (confidential)

I certify that this is a true record of the decision in relation to awarding the Provision of Electoral Materials contract to financial Data Management PLC

Signed by the Decision Maker                                 

Dated           9 December 2023

Name: Phil Horsfield                                                  

Job Title:     Assistant Director Legal, Elections and Registration Services