Purpose

To note the review of the Ethical Procurement Policy and to approve the changes made.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

1. 09.26

Title:

Ethical Procurement Policy Review  2026

Decision Maker:

(Including Job Title)

Judith Badger; Executive Director – Corporate Services.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The Executive Director of Corporate Services has delegated functions, as set out within the Council’s Constitution, Responsibility for Functions (Appendix 9), section 4C5 – 3. In particular that:

1. Setting, supporting and monitoring the Council’s policies and procedures for managing:- (d) Procurement and purchasing.

Decision:

To approve the updated and refreshed Ethical Procurement Policy for 2026.

Reasons for the Decision:

Following an annual review of the Policy, it has been updated as follows:

-       Section 1: Updates to expenditure made with third party suppliers and reference to the new Procurement Strategy.

-       Section 4:

o    Link to the 2025/2026 Modern Slavery Transparency Statement

o   Update from the Equality, Diversity & Inclusion Strategy 2022-2025, to the Inclusion Strategy 2026-2030.

o   Update to reflect the latest Corporate Safeguarding Protocol.

o   Updates to the case study.

Details of alternative options considered and rejected:

All the commitments within the Ethical Procurement Policy have been made by separate Cabinet decisions and Council motions.  The aim of the Ethical Procurement Policy is to pull all these decisions into one overarching document.  Therefore, there are no alternative options, as these will have been considered when the individual decisions were made.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

The report of the Executive Director; Corporate Services – Ethical Procurement Policy Refresh 2026

I certify that this is a true record of the executive decision to:

Approve the refreshed and updated Ethical Procurement Policy for 2026

I confirm that in making this decision, due regard was given to the seven principles of public life.

Signed by the Decision Maker:

Dated:           8th September, 2026           

Name:            Judith Badger                                  

Job Title:      Executive Director, Corporate Services