Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, in
exercise of the powers contained within the Council
Constitution do hereby approve:
 

to Award the Contract
for S1661a – Cadishead Park
Community Bike Track, as detailed in the
table below:

 
 
 
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

S1661a - Cadishead Park
Community Bike Track

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1661a / DN751963

Name of Successful
Contractor

ArchitrailVelosolutions UK
Ltd

Supplier Registration Number

(to be supplied by Procurement

10605947

Proclass
Classification No.

(to be completed by
procurement)

330000 - Sports & Playground Equipment &
Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£372,168.21 per annum

Total contract value £ (including
extensions)

£372,168.21 total project value

Contract Duration

4 months

Contract Start Date

24/02/2025

Contract End Date

06/06/2025

Optional Extension Period 1

1 month

Optional Extension Period 2

N/A

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

 

Lead Service
Group

Place

How the
contract was procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

 

Funding
Source

Combination of Above (please detail
below)

Ethical Contractor (EC):
Mayor’s Employment Charter

No
 

EC: Committed to sign The
Mayor’s Employment Charter

No
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Yes
 

EC: Accredited Living Wage
Employer

No
 

EC: Committed to becoming
Accredited Living wage Employer

Yes
?

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
The Reasons
are:
External funding of £349,500 has been secured from Access
Sport for the construction of a Community Bike Track at
Cadishead Park. In addition, a budget
of up to £77,250 of Section 106 contributions from S106 Ref:
470 - 22/81019/FUL has been made available.
Tenders have been invited for the works with the most
economically advantageous tender (MEAT) 
submitted by Architrail Velosolutions UK Ltd. The evaluation panel agreed
it was an excellent proposal that met the required standard in all
material respects and exceeded some of the major requirements.
Examples of previous projects included development of pump tracks
within other public parks and clearly demonstrated the technical
ability required to meet the British Cycling and Sport England
specification.
 
ArchitrailVelosolutions submission confirmed the use of a
Salford based supply chain including plant hire, site security,
supply of materials (aggregate, tarmac, concrete) and the use of
Salford based sub-contractors (tarmac).
 
The provision of cycling safety
equipment has also been pledged and confirmation received that all
employees are paid above the Salford Living Wage. In addition, the
donation and installation of a defibrillator located to the side of
the pump track for public use is welcome.
 
On completion of this project
the Cadishead Park Community Bike Track
will enhance the local environment and provide a greatly improved
community facility.
 
Options considered and
rejected were:
None. Procedures are in
accordance with normal contractual standing orders.
 
Assessment of
Risk:
Medium. A delay in awarding the
contract risks increased costs and may lead to difficulties
regarding the availability of specialised, construction
staff.
 
The source of funding
is:
External funding of
£349,500 has been secured from Access Sport. In addition, a
budget of up to £77,250 of Section 106 contributions from
S106 Ref: 470 - 22/81019/FUL has been approved.
 
Legal Advice
obtained:
When commissioning contracts
for the procurement of goods, services or the execution of works,
the Council must comply with the provisions of the Public Contracts
Regulations 2015 as well as its own Contractual Standing Orders
(CSO’s), Financial Regulations and the duties of Best and
Social Value. In addition, the PCR require that contracting
authorities treat candidates equally and in a non-discriminatory
way and act in a transparent manner, failing which the award of a
contract may be subject to legal challenge.
 
The procurement procedure
undertaken in this matter including publication on the Chest portal
as an open procedure appears robust and compliant with the
requirements of CSO’s and PCR. The appointment of the
provider for the Cadishead Park
Community Bike Track follows the open tender process, which is
outlined within the body of the report, with bidders being
evaluated on the most economically advantageous tender, resulting
in the proposed award of the contract to Architrail Velosolutions UK Ltd.
 
Having undertaken the open
tender exercise process set out in the report, the Council may take
comfort that value for money has been obtained and periodically
tested, with open competition maintained.
 
Financial Advice
obtained:
The costs of this project will
be met from:
·     
Access sport - £349,500
·     
S106 contribution (ref 470) -
£22,668.21
There is little financial risk
to Salford City Council with this project as there is an additional
£54,581.79 of S106 money available to meet extra costs should
it be required.
 
Procurement Advice
obtained:
The procurement process taken
was an open procedure and was advertised on the Find a Tender
Register. The procurement process is inline with constitution of the council and the
public contract regulations 2015.
 
HR Advice obtained:
N/A.
 
Climate Change
Implications obtained: N/A.
 
The following documents have
been used to assist the decision process:
·     
Report of The Executive Director for
Place
 
Contact
Officer: Ian
Worsley
Telephone number: 07548 949151
 
This matter is not subject to
consideration by another Lead Member.
 
The appropriate Scrutiny
Committee to call-in the decision is the Overview and Scrutiny
Board.
 
 

Signed:    Paul
Dennett       Dated:    27 January 2025.
           
     City
Mayor
 

FOR DEMOCRATIC SERVICES USE ONLY
 
*          
This decision was published on 30 January 2025
*          
This decision will come in force at 4.00 p.m. on 6 February 2025
unless it is called-in in
accordance with the Decision Making
Process Rules.