Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board
and in exercise of the powers contained within the Council
Constitution do hereby:
 
·     
approve to Award the Contract forreplacement and
refurbishment of lifts at Salford Museum and Art Gallery and Civic
Centre Phase 1, as detailed in the table below:
 
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Lift
replacements and refurbishments – Salford Museum & Art
Gallery and Civic Centre Phase 1

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1719

Name of Successful
Contractor

Rubax Lifts

Supplier Registration Number

(to be supplied by Procurement

01509899

Proclass Classification No.

(to be completed by
procurement)

190000 – Facilities & Management
Services

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£  335,448 Construction
annum

Total contract value £ (including
extensions)

£ 380,000 Full project costs
including fees, surveys and other associated works

Contract Duration

4 months

Contract Start Date

14/07/2025

Contract End Date

17/10/2025

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension
Period?

Choose an item

Contact Officer (Name &
number)

Adam
Vanden

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

Fusion 21 – Lifts Framework Lot
3 – Installation, Refurbishment & Upgrading – 18410
– 08/07/24 to 07/07/28

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

No
 

EC: Committed to sign The
Mayor’s Employment Charter

No
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Yes
 

EC: Accredited Living Wage
Employer

No
 

EC: Committed to becoming
Accredited Living wage Employer

Yes
 

 
The Reasons are: to replace
and refurbish lifts at Salford Museum & Art Gallery and Civic
Centre that are beyond their serviceable life.
 
Options considered and
rejected were:
None. All procedures are in accordance with normal
standing orders.
 
Assessment of
Risk:
High
The lifts are beyond their
serviceable life and could/have failed. This could lead to the
council not complying with the Equality Act 2010 ensuring that
people with disabilities have equal access employment and public
places and facilities.
 
The source of funding
is: Corporate Capital Programme.
 
Legal Advice
obtained:
Tony Hatton
When commissioning
contracts for the procurement of goods, service, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR) and its own Contractual Standing Orders
(CSO’s), failing which a contract may be subject to legal
challenge from an aggrieved provider. CSO’s stipulate that
where a suitable framework agreement exists, this must be used
unless there is an auditable reason not to. The proposed award of
the contract follows a tender exercise by mini competition in
accordance with the Fusion21 Lifts Framework Lot 3 –
Installation, Refurbishment & Upgrading.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure that the procurement process is
compliant. Three companies from the framework suppliers submitted a
tender, and the bid has been evaluated on the most economically
advantageous tender basis in line with published procedure
resulting in the proposed award of the contract to Rubax Lifts
Limited. The procurement procedures therefore appear robust and
compliant with the requirements of the Council’s CSO’s
and PCR.
 
Financial Advice
obtained:
Daniel Hillman, Senior Accountant,
09.06.2025
Cost code: P00001
SMAG, P00029 Civic Centre
The Procurement Board
report seeks approval to award the contract for the lift
replacements and refurbishments at Salford Museum & Art Gallery
and Civic Centre Campus to Rubax Lifts Limited.
Following a successful tender process which was completed by mini
competition under the Fusion21 Lifts Framework Lot 3 –
Installation, Refurbishment & Upgrading. Rubax scored 86%
overall.
 
The total project cost
if replacement & refurbishment is £0.380m which consists
of a contract cost of £0.335m plus surveys, professional fees
and associated costs of £0.045m.
 
The scheme is
recognised in the Place, Property Capital Programme for 2025/26 and
is funded from general unsupported borrowing.
 
Procurement Advice obtained: Daniel
Cunliffe, Category Manager – 0161 686 6249.
The project has been procured by the Fusion 21 on behalf of
Salford City Council, utilising their framework - Fusion21 Lifts
Framework Lot 3 – Installation, Refurbishment &
Upgrading, utilising a further competition with all suppliers
listed on the framework. This is a compliant route to market
that conforms with the Public Contract Regulations 2015 and the
Council’s Contractual Standing Orders of SCC.
 
As part of the Council's budget challenges, the service group
should consider efficiencies, and enhanced contract management
KPI’s as part of this contract.
 
HR Advice
obtained: N/A
 
Climate Change Implications obtained: Building Surveying & Facilities Management Team
No significant Climate Change
implications in this project.  All
projects are developed to meet or exceed current legislation and
requirements to energy efficiency and carbon reduction targets.
Projects are required to support the Council’s objectives of
becoming carbon neutral by 2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process:

report to Procurement
Board dated 23 June 2025.

 
Contact Officer: Adam Vanden
Telephone number:
 
·     
This matter is not subject to consideration by
another Lead Member.
 
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and the
Overview and Scrutiny Board
 
 

Signed:    Paul
Dennett       Dated:  23 June
2025.
           
      City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*          
This decision was published on 24 June 2025
*          
This decision will come in force at 4.00 p.m. on 3 July 2025
unless it is called-in in
accordance with the Decision Making Process Rules.