Content

Salford City Council
– Record of Decision
 
I Councillor Youd, Lead Member for Finance and
Support Services and chairman of the Procurement Board, accept the
recommendation of the Procurement Board and in exercise of the
powers contained within the Council Constitution do hereby
approve:
 

to Award the Contract for the
installation of a new air handling unit at Worsley Leisure Centre,
as detailed in the table below:

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Replacement
of air handling unit at Worsley Leisure Centre

Procurement Reference numbers (DN and CR number
supplied by Procurement)

S1596-1

Name of Successful Contractor

Kool-it
Services Ltd

Supplier Registration Number

(to be supplied by Procurement

04740958

Proclass Classification No.
(to be completed by procurement)

 

Type of organisation

(to be supplied by
Procurement)

Private
Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£ 169,274.10        
construction costs

Total contract value £ (including
extensions)

£195,000         
total project value including fees and associated costs

Contract Duration

1
month

Contract Start Date

20/10/2025

Contract End Date

22/11/2025

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Choose an
item

Contact Officer (Name & number)

Steve
Povall

 

 

 

Lead Service Group

Place

How the contract was procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework reference & title,
start/ end date

Consortium Procurement DPS HVAC+R Drainage and
Plumbing Services, Category 33: Air Conditioning and Ventilation
Systems – Design, Supply and Installation

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment
Charter

No
 

EC: Committed to sign The Mayor’s Employment
Charter

No
 
 

EC: Committed to the principles outlined in the
Mayor’s Employment charter

Yes
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming Accredited Living wage
Employer

No
?

 
The Reasons are: The works are essential repairs to maintain the
ambient temperatures in the pool area at Worsley Leisure
Centre.
 
Options considered and rejected
were: None. All were in
accordance with normal contractual standing orders.
 
Assessment of
Risk High
The current units have failed and the
temperatures cannot be maintained which is causing reputational
damage.
 
The source of
funding is:
There is funding available under the Capital
Programme to cover the costs of the project.
 
Legal Advice obtained: Tony Hatton
When commissioning contracts for the
procurement of goods, services, or the execution of works, the
Council must comply with the Public Contracts Regulations 2015
(PCR) and its own Contractual Standing Orders (CSO’s),
failing which a contract may be subject to legal challenge from an
aggrieved provider. CSO’s stipulate that where a suitable
framework agreement exists, this must be used unless there is an
auditable reason not to. The proposed award of the contract follows
a tender exercise by mini competition in accordance with the
Consortium Procurement DPS HVAC+R Drainage and Plumbing Services
Category 33: Air Conditioning and Ventilation Systems –
Design, Supply and Installation.
 
The Council will need to have followed the
procedure set out in the framework agreement for mini competition
to ensure that the procurement process is compliant. Three
companies from the framework suppliers submitted a tender, and the
bid has been evaluated on the most economically advantageous tender
basis in line with published procedure resulting in the proposed
award of the contract to Kool-it Services Ltd.  The procurement procedures therefore appear robust
and complaint with the requirements of the Council’s
CSO’s and PCR.
 
Financial Advice obtained: Daniel Hillman, Finance
Manager 26.06.2025.
The Procurement Board report,
requests approval to award a contract for the  replacement of the air handling unit at Worsley
Leisure Centre to Kool it services limited.
Following a successful tender
process Kool it scored 86.97 % the tender for the project was
completed by mini competition under the Consortium
Procurement DPS HVAC+R Drainage and Plumbing Services Category 33:
Air Conditioning and Ventilation Systems – Design, Supply and
Installation.
 
The total project cost of
£0.195m is a contract cost of £0.168m plus surveys,
professional fees and associated costs of £0.027m.
 
The scheme is recognised in the
Place, Property Capital programme for 2025/26. and will be funded
from general unsupported borrowing.
 
Procurement Advice obtained: Colette
Hilton, Procurement Officer, Corporate Procurement Team
The project has been procured by the use of
Consortium Procurement DPS HVAC+R Drainage and Plumbing Services
Category 33: Air Conditioning and Ventilation Systems –
Design, Supply and Installation inviting all companies under this
lot by means of mini competition. This is a complaint route to
market that conforms with Public Contract Regulations 2015 and the
Council’s Contractual Standing Orders.
As part of the Council’s budget
challenges, the service group should consider efficiencies, and
enhanced contract management KPI’s as part of this
contract.
 
HR Advice obtained: N/A
 
Climate Change Implications obtained:
Building Surveying & Facilities Management Team
No significant Climate Change implications in
this project. All projects are developed to meet or exceed current
legislation and requirements to energy efficiency and carbon
reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by 2038.
 
The works will be programmed to minimise the
traffic impact in the area. Any waste materials will be removed and
taken to a transfer station for systematic sorting and recycling to
ensure minimal landfill waste.
 
Sustainability plans would be targeted to also
align with opportunities to continue to deliver social value
outcomes.
 
The following documents have been used to
assist the decision process:

Report to Procurement Board dated 14th
July 2025 titled, Approval to Award the Contract for the
installation of a new air handling unit at Worsley Leisure
Centre.

 
Contact Officer: Steve Povall.
Telephone number:
 

This matter is not subject to
consideration by another Lead Member.

 

The appropriate Scrutiny Committee
to call-in the decision is the Growth and Prosperity Scrutiny Panel
and the Overview and Scrutiny Board.

 
 
Signed:    Cllr J Youd 
       
Dated:    14 July
2025.
           
   Lead Member
 
 
 
*          
This decision was published on 15 July 2025
*          
This decision will come in force at 4.00 p.m. on 22 July 2025
unless it is called-in in
accordance with the Decision Making Process Rules.