Content

Salford City Council - Record of Decision
 
I Paul Dennett, City Mayor, accept the
recommendation of the Procurement Board and in exercise of the
powers contained within the Council Constitution do hereby
approve:
 

approval to Award the Contract for
replacement of flat roofs at Little Hulton Nursery, as detailed in
the table below:

 
 
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Replacement
Flat Roofs at Little Hulton Nursery

Procurement Reference numbers (DN and CR number
supplied by Procurement)

S1144-108

Name of Successful Contractor

Schofield
and Sons Ltd

Supplier Registration Number

(to be supplied by Procurement

25459259

Proclass Classification No.
(to be completed by procurement)

390000
– Works – Construction, Repair &
Maintenance

Type of organisation

(to be supplied by
Procurement)

Private
Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£ 158,262.56        
construction costs

Total contract value £ (including
extensions)

£185,000         
total project value including surveys, professional fees and
associated works

Contract Duration

8
weeks

Contract Start Date

22/09/2025

Contract End Date

14/11/2025

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Executive
Director (extension < £150k)

Contact Officer (Name & number)

Robert
Bursnoll

 

 

Lead Service Group

Place

How the contract was procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework reference & title,
start/ end date

Minor Building Works Framework, Lot
1

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment
Charter

Yes
 

EC: Committed to sign The Mayor’s Employment
Charter

N/A
 
 

EC: Committed to the principles outlined in the
Mayor’s Employment charter

N/A
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming Accredited Living wage
Employer

N/A
?

 
The Reasons are: to replace the flat roofs at the nursery that
are at the end of their serviceable life.
 
Options considered and rejected
were: None. All procedures
are in accordance with normal standing orders.
 
Assessment of Risk: Medium – Failure to maintain the
fabric of the building could result in the closure of part of the
whole of the building.
 
The source of funding is: There is funding available under the Capital
Programme to cover the costs of the project.
 
Legal Advice obtained: Tony Hatton, Solicitor
When commissioning contracts for the
procurement of goods, services, or the execution of works, the
Council must comply with the Public Contracts Regulations 2015
(PCR) and its own Contractual Standing Orders (CSO’s),
failing which a contract may be subject to legal challenge from an
aggrieved provider.  CSO’s
stipulate that where a suitable framework agreement exists, this
must be used unless there is an auditable reason not to. The
proposed award of the contract follows a tender exercise by mini
competition in accordance with the Minor Building Works Framework
Lot 1.
 
The Council will need to have followed the
procedure set out in the framework agreement for mini competition
to ensure that the procurement process is compliant. Four companies
from the framework suppliers submitted a tender, and the bid has
been evaluated on the most economically advantageous tender basis
in line with published procedure resulting in the proposed award of
the contract to Schofield & Sons Ltd.  The procurement procedures therefore appear robust
and complaint with the requirements of the Council’s
CSO’s and PCR.
 
Financial Advice obtained: Ian Cowburn, Senior
Accountant
The Procurement Board report
requests the approval to award the contract for the flat roof
replacement at Little Hulton Nursery to Schofield & Sons Ltd.
Following a successful tender process which was completed by mini
competition under the Minor Building Works Framework Lot
1.
 
The total project cost of
£0.185m is a contract cost of £0.158m plus surveys,
professional fees and associated costs of £0.027m.
 
The scheme is recognised in the
Place, Property Capital programme for 2025/26 and will be funded
from general unsupported borrowing which is subject to full council
approval.
 
Procurement Advice obtained: Deborah
Derbyshire, Procurement Officer
The project has been procured by the use of
SCC own Minor Building Works Framework Lot 1 inviting all companies
under this lot by means of mini competition. This is a compliant
route to market that conforms with Public Contracts Regulations
2015 and the Council’s Contractual Standing Orders.
 
As part of the Council's budget challenges,
the service group should consider efficiencies, and enhanced
contract management KPI’s as part of this contract.
 
HR Advice obtained: N/A
 
Climate Change Implications obtained:
Building Surveying & Facilities Management Team
No significant Climate Change implications in
this project. All projects are developed to meet or exceed current
legislation and requirements to energy efficiency and carbon
reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by 2038.
 
The works will be programmed to minimise the
traffic impact in the area. Any waste materials will be removed and
taken to a transfer station for systematic sorting and recycling to
ensure minimal landfill waste.
 
Sustainability plans would be targeted to also
align with opportunities to continue to deliver social value
outcomes.
 
The following documents have been used to
assist the decision process:

Report to Procurement Board dated 8th
September 2025 – Replacement Flat Roofs at Little Hulton
Nursery.

 
Contact Officer: Robert Bursnoll
Telephone number:
 

This matter is not subject to
consideration by another Lead Member.
The appropriate Scrutiny Committee
to call-in the decision is the Growth and Prosperity Scrutiny Panel
and Overview and Scrutiny Board.

 
 
 
Signed: Paul Dennett         
City Mayor
Dated:   8 September 2025.
 
FOR DEMOCRATIC SERVICES USE ONLY
 
*          
This decision was published on Tuesday 9 September 2025
*          
This decision will come in force at 4.00 p.m. on Tuesday 16
September 2025 unless it is
called-in in accordance with the Decision Making Process
Rules.