Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 
·    
to Award the Contract forconsultancy fees for
development from RIBA 2 up to RIBA 3, spatial Coordination, for the
Pendleton Wellbeing Hub, as detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Development
design fees up to RIBA 3,  Spatial
Coordination for the Pendleton Wellbeing Hub

Procurement Reference numbers (DN and CR
number supplied by Procurement)

S1718

Name of Successful
Contractor

Alliance Leisure Limited

Supplier Registration Number

(to be supplied by Procurement

15601201

Proclass Classification No.

(to be completed by
procurement)

390000 - Works - Construction, Repair &
Maintenance

Type of organisation

(to be supplied by
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by
Procurement)

SME

Contract Value (£)

£238,974.05   project
value

Total contract value £ (including
extensions)

£273,000.00 Total project value, development
fees from RIBA 2 up to RIBA 3

Contract Duration

12 weeks

Contract Start Date

06/10/2025

Contract End Date

26/12/2025

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Adam Vanden / Steve Hassall

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

Direct Award/ Call
off

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

UK Leisure Framework

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

N/A
 

EC: Committed to sign The
Mayor’s Employment Charter

N/A
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

N/A
 

EC: Accredited Living Wage
Employer

Yes
 

EC: Committed to becoming
Accredited Living wage Employer

N/A
?

 
The Reasons are: to undertake the development design
study for the proposed Pendleton Wellbeing Hub to replace Clarendon
Leisure Centre.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk: Medium.
 
The source of funding
is: Place Capital
Programme.
 
Legal Advice
obtained: Richard Purcell,
Principal Solicitor
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023
and its own Contractual Standing Orders (CSO’s), failing
which a contract may be subject to legal challenge from an
aggrieved provider.  CSO’s
stipulate that where a suitable framework agreement exists, this
must be used unless there is an auditable reason not to do
so.
 
The Council have made
use of the UK Leisure Framework as the preferred route to market
for consultancy and professional services which is compliant with
public procurement legislation.
 
The purpose of a
framework agreement is to select, through a procurement/evaluation
process, a provider who can meet the service requirements of the
Council, as and when those services are required. If they are
required, the Council will undertake an exercise to call off the
services from one or more of the providers who have been selected
to be on the framework and this may be through a number of ways
including mini/further competition or by direct award depending on
the circumstances. A contract will then be formed between the
Council and the chosen provider/s.
 
The Council will need
to have followed the procedure set out in the framework agreement
for direct award to ensure that the process is compliant. As there
is only one provider on the UK Leisure Framework, a single bid has
been received and evaluated in line with the published procedures
resulting in the proposed award of the contract to Alliance
Leisure. The procurement procedures therefore appear robust and
compliant with the requirements of the Council’s CSO’s
and the PCR 2015 which is applicable in this case.
 
Financial Advice
obtained: Adam Mozley,
Accountant, 22.09.2025
The report is seeking
approval of contract to Alliance Leisure Limited to provide
consultancy fees for development from RIBA 2
up to RIBA 3, spatial Coordination, for the Pendleton Wellbeing
Hub. RIBA stage 3 takes the concept designs of stages 1-2 and
ensures that all components of the building will work as intended,
this includes co-ordination of architectural and engineering
services. This work will inform the business case and also is a
necessary part of the process for bidding for Sport England
funding.

The total cost of the contract will come to £273,000. The
funding for this contract will be met by unsupported borrowing
within the approved Place capital programme. Expenditure code:
E05739.
 
Procurement Advice obtained: Daniel Cunliffe, Category
Manager
This procurement is compliant
with SCC Governance and public contract regulations 2015. Alliance
Leisure are the sole provider on the framework and they will act as
a delivery partner to find suitable providers to deliver the
various elements of the contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications obtained: Building Surveying and
Facilities Management
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements relating to energy
efficiency and carbon reduction targets. Projects are required to
support the Council’s objectives of becoming carbon neutral
by 2028.
 
Sustainability plans would be
targeted to also align with opportunities to deliver social value
outcomes.
 
The following documents have
been used to assist the decision process:
 
·    
Report to Lead Member for Culture, Heritage,
Equalities, Sport and Leisure dated 23 September 2025
titled:  Replacement Facility for
Clarendon Leisure Centre – Decision to:
o 
Proceed to RIBA 3 (Spatial Coordination).
o 
 Approve delegated
authority.
 
·    
Report to Procurement Board dated 22nd
September 2025 titled Development design fees up to RIBA 2, concept
design for the Pendleton Wellbeing Hub.
 
Contact Officer: Adam Vanden/ Steve Hassall
Telephone number:
 
This matter is also subject to
consider by the Lead Member for Culture, Heritage, Equalities,
Sport and Leisure. The Lead Member has been consulted and is
supportive of the proposed contract.
 
The appropriate Scrutiny
Committee to call-in the decision is the Growth and Prosperity
Scrutiny Panel and the Overview and Scrutiny Board.
 
 

Signed:    Cllr J
Youd         Dated:    13 October
2025.
         
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*         This
decision was published on 14
October 2025.
*         This
decision will come in force at 4.00 p.m. on 21 October 2025 unless it is called-in in accordance
with the Decision Making Process Rules.