Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby:
 
·    
approve to award the contract forthe Salford
Residents Funeral Service: as detailed in the table
below:

Detail
required

Answers

Title/Description of Contracted
Service/Supply/Project

Salford Residents Funeral Service

Procurement Reference numbers (DN
and CR number supplied by Procurement)

S1257

Name of Successful
Contractor

Funeral Services Limited T/A Co-op Funeral
care

Supplier Registration
Number
(to be supplied by
Procurement

IP030808

Proclass Classification
No.
(to be completed by
procurement)

120000 - Cemetery &
Crematorium

Type of
organisation
(to be supplied by
Procurement)

Industrial & Provident
Society

Status of
Organisation
(to be supplied by
Procurement)

Non-SME

Contract Value
(£)

 £165,000 per
annum

Total contract value £
(including extensions)

£ 495,000 total project
value

Contract
Duration

36 months

Contract Start
Date

01/01/2026

Contract End
Date

31/12/2028

Optional Extension Period
1

24 months

Optional Extension Period
2

N/A

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

 

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

 

Funding
Source

Revenue Budget

Ethical Contractor (EC):
Mayor’s Employment Charter

No
 

EC: Committed to sign The
Mayor’s Employment Charter

Yes
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Choose an item.
 

EC: Accredited Living Wage
Employer

No
 

EC: Committed to becoming
Accredited Living wage Employer

Yes
?

 
 
Salford Residents Funeral
Service:
The Procurement Board is
recommended to approve:
•     
The award of contract for the provision of the
Salford Residents Funeral Service to Funeral Services Limited T/A
Co-op Funeralcare for the period 1 January 2026 to 31 December 2028
(three-years).
 
•     
That the Executive Director of Place is delegated
authority to extend the contract beyond 2028 should this be a
recommendation from Bereavement Services Managers.
 
The Reasons are: Continuation
of Salford Residents Funeral Service originally created in 2018 and
to provide a reduced fixed price funeral service for residents of
Salford lower than the national average funeral.
 
Options considered and rejected
were: None
 
Assessment of Risk:
None
 
The source of funding is: No
funding implications (See financial advice)
 
Legal Advice obtained: Yes by
Tony Hatton Principal Solicitor
When commissioning contracts for the procurement of
goods, services or the execution of works, the Council as a
‘contracting authority’ must comply with the provisions
of the Public Contracts Regulations 2015 as well as its own
Contractual Standing Orders (CSO’s), Financial Regulations
and the duties of Best and Social Value. In addition, the
Regulations require that contracting authorities treat candidates
equally and in a non-discriminatory way and act in a transparent
manner, failing which the award of a contract may be subject to
legal challenge.
 
The procurement procedure undertaken in this matter
appears robust, and the appointment of the provider for this
service follows an open tender process which is outlined within the
body of the report, with bidders being evaluated on the most
economically advantageous tender, resulting in the proposed award
of the contract to Kane’s, which is compliant with the
requirements of CSO’s and public procurement legislation.
Undertaking the open tender exercise in the recommendation will
give some comfort to the Council in ensuring that value for money
is being obtained and periodically tested, with open competition
maintained.
 
The award of the contract will commit the Council to
a three-year contract with the option to extend as
indicated.
 
Financial Advice obtained: Yes
by Ethan Bestwick Finance Accountant
The Salford Residents
Funeral Service provides lower funeral costs for Salford residents.
This service is between the funeral directors and the residents of
Salford, it has no financial impact or risk to Salford City
Council. The saving comes from the funeral directors and is passed
onto residents. Salford Bereavement services do not offer any
reduced fees or charges in relation to this service therefore it
will not have any impact on SCC finances.
 
Procurement Advice obtained:
Yes by Daniel Cunliffe, Category Manager
This contract has
been tendered using market engagement and an open competition under
the Procurement Act 2023. The contract has been tendered in-line
with the SCC Governance process, and the most advantageous tenderer
has been selected.
 
HR Advice obtained: No as there
are no HR implications in respect of this contract
 
Climate Change Implications
obtained: No as there are no climate change implications in respect
of this contract
 
Contact Officer: Dominic
Clarke
Email address –
Dominic.clarke@salford.gov.uk
 
Please delete from the bullets
below any which are not relevant:
·    
This matter is also subject to consideration by the
Lead Member for Neighbourhoods, Environment and Community
Safety                     
·    
The Lead Member has been consulted and is supportive
of the proposed contract.
·    
The appropriate Scrutiny Committee to call-in the
decision is the Community and Neighbourhoods Scrutiny
Panel                 
.
 

Signed:     Cllr J
Youd        Dated:     8 December 2025.
         
     Lead
Member
 

FOR DEMOCRATIC SERVICES USE
ONLY:
 
*         This
decision was published on 9 December 2025
*         This
decision will come in force at 4.00 p.m. on 16 December 2025 unless
it is called-in in accordance with the Decision Making Process
Rules.