Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 
·    
to Award the Contract for the delivery of building,
M&E Condition Surveys, Measured Surveys and Reinstatement Cost
Assessments, as detailed in the table
below:

Detail
required

Answers

Title/Description of Contracted
Service/Supply/Project

The Delivery of Building, M&E
Condition Surveys, Measured Surveys and Reinstatement
Costs

Procurement Reference numbers (DN
and CR number supplied by Procurement)

S1768

Name of Successful
Contractor

Bellrock (Assets & Compliance)
Consulting Ltd

Supplier Registration
Number
(to be supplied by
Procurement

06151373

Proclass Classification
No.
(to be completed by
procurement)

190000 – Facilities &
Management Services

Type of
organisation
(to be supplied by
Procurement)

Private Limited
Company

Status of
Organisation
(to be supplied by
Procurement)

SME

Contract Value
(£)

£188,333 contract cost per
annum

Total contract value £
(including extensions)

£565,000 total project
value

Contract
Duration

36 months

Contract Start
Date

02/02/2026

Contract End
Date

01/02/2029

Optional Extension Period
1

12 months

Optional Extension Period
2

12 months

Who will approve each Extension
Period?

Executive Director (extension <
£150k)

Contact Officer (Name &
number)

Adam Vanden

 

 

 

Lead Service
Group

Place

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

Open Procedure

Funding
Source

Capital Programme

Ethical Contractor (EC):
Mayor’s Employment Charter

No
 

EC: Committed to sign The
Mayor’s Employment Charter

Yes
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

Yes
 

EC: Accredited Living Wage
Employer

No
 

EC: Committed to becoming
Accredited Living wage Employer

Yes
 

 
 
The Reasons are: to undertake stock condition surveys
of the corporate estate to assist in planning the capital programme
and formation of the councils strategic asset management
plan.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk:
Medium
The surveys are required to
ensure that there is up to date information on the council’s
property assets. Failure to undertake this work could result in the
council capital and revenue expenditure not being targeted to meet
the needs of the communities we serve.
 
The source of funding
is: There is funding available
in the Corporate Capital Programme.
 
Legal Advice
obtained: Tony Hatton,
Solicitor
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Procurement Act 2023
& Procure Regulations 2024 and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider.
 
The opportunity to bid
was offered as a competitive procedure rather than use an
established framework to attract additional competition for the
opportunity to undertake the works. A total of ten tenders were
received from contractors which have been evaluated in accordance
with the published selection criteria set out in the tender
documents resulting in the proposed appointment of Bellrock (Asset
and Compliance) Consulting Ltd. The award procedure therefore
appears robust and complaint with the requirements of public
procurement legislation and the Council’s
CSO’s.
 
Legal Services will
assist with preparing any contractual documentation upon receipt of
instructions to ensure the Council’s position and interests
are protected.
 
Financial Advice
obtained: Ian Cowburn,
Senior Accountant, Date provided: 17/12/2025
The source of funding
is: Unsupported Borrowing (Expenditure Code: Various)
Comments: This
Procurement Board report requests the approval to
award the contract the delivery of building, M&E
condition surveys, measured surveys and reinstatement costs to
Bellrock (Assets and Compliance) Consulting Ltd. Following a
successful tender process which was completed by an open tender
procedure.
 
The total cost of the
contract is £0.565m. There is £0.200M allocated for
this contract within the agreed Property Capital Programme for
2025/26. A bid for a further £0.200M funding in the Property
Capital Programme for 2026/27 has been submitted and is awaiting
formal approval by the Council. On the assumption that the 2026/27
bid is approved, it is anticipated that the remainder of the costs
of this contract will be met by making savings on other survey
fees, as surveys on Property projects currently being undertaken on
an ad-hoc, individual fee basis will be covered under this contract
once it is in force.
 
Procurement Advice obtained: Daniel Cunliffe, Category Manager,
0161 686 6249
The project has been
procured by open tender procedure. This is a compliant route to
market that conforms with Procurement Regulations 2023 and the
Council’s Contractual Standing Orders.
 
As part of the
Council's budget challenges, the service group should consider
efficiencies, and enhanced contract management KPI’s as part
of this contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications obtained: Building Surveying &
Facilities Management
No significant Climate Change
implications in this project. All projects are developed to meet or
exceed current legislation and requirements to energy efficiency
and carbon reduction targets. Projects are required to support the
Council’s objectives of becoming carbon neutral by
2038.
 
The works will be programmed to
minimise the traffic impact in the area. Any waste materials will
be removed and taken to a transfer station for systematic sorting
and recycling to ensure minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to deliver social value
outcomes.
 
The following documents have
been used to assist the decision process:
·    
Report to Procurement Board titled Approval to Award
the Contract forthe delivery of building, M&E Condition
Surveys, Measured Surveys and Reinstatement Cost Assessments dated
12th January 2026.
 
Contact Officer: Adam Vanden
Telephone number:
 
·    
This matter is not subject to consideration by
another Lead Member.
·    
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and Overview
and Scrutiny Board
 
 

Signed:    Cllr J
Youd         Dated:   12 January
2026.
         
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*         This
decision was published on 13
January 2026.
*         This
decision will come in force at 4.00 p.m. on 20 January 2026 unless it is called-in in accordance
with the Decision Making Process Rules.