Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, accept the recommendation of the Procurement Board and in
exercise of the powers contained within the Council Constitution do
hereby approve:
 

to Award the Contract
for Electoral Services Print Contract, as
detailed in the table below:

 

Detail
required

Answers

Title/Description of Contracted
Service/Supply/Project

Elections Print Contract

Procurement Reference numbers (DN
and CR number supplied by Procurement)

S1105

 

Civica Election Services Ltd

Supplier Registration
Number
(to be supplied by
Procurement

02263092

Proclass Classification
No.
(to be completed by
procurement)

191600

Type of
organisation
(to be supplied by
Procurement)

Private Limited
Company

Status of
Organisation
(to be supplied by
Procurement)

Non-SME

Contract Value
(£)

£ 140,000 per
annum

Total contract value £
(including extensions)

£  560,000 total
project value

Contract
Duration

24 months

Contract Start
Date

08/01/2026

Contract End
Date

07/01/2028

Optional Extension Period
1

12months

Optional Extension Period
2

12months

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Sara Bennett 793 3626
 

 

 

 

Lead Service
Group

Reform &
Transformation

How the contract was
procured?
(to be supplied by
procurement)

ITT

Framework Details (where
applicable)
(procurement body, framework
reference & title, start/ end date

GMCA 1534
Election Print
Services

Funding
Source

Revenue Budget

Ethical Contractor (EC):
Mayor’s Employment Charter

Yes
 

EC: Committed to sign The
Mayor’s Employment Charter

N/A
 
 

EC: Committed to the principles
outlined in the Mayor’s Employment
charter

N/A
 

EC: Accredited Living Wage
Employer

No
 

EC: Committed to becoming
Accredited Living wage Employer

No
?

 
 
The Reasons are:
The GMCA-led procurement for
GMCA 1534 Election Print Services addresses the lessons learnt from
previous framework and establishes a single-supplier framework for
all statutory election and registration print services. This
includes poll cards, postal vote packs, ballot papers, statutory
notices, and the GM Mayoral Election booklet.
 
The framework ensures
compliance with legal timetables, GDPR requirements, and
operational resilience for both scheduled and unscheduled
polls.
 
The contract covers the full
range of statutory election and registration print services for
GMCA and participating authorities that call off from it. This
includes poll cards, postal vote packs, ballot papers, and the
Greater Manchester Mayoral Election booklet, as well as annual
canvass materials and business-as-usual registration documents. The
supplier must ensure compliance with all legislative requirements,
deliver high-quality products within strict statutory timetables,
and provide secure data handling in line with GDPR.
 
Technical requirements include
integration with Electoral Management Systems, robust quality
assurance and proofing processes, postal optimisation, and
contingency planning for urgent or unscheduled polls.
 
Options considered and rejected
were:
Bids were received from Civica
Election Services, Print Image Network, Print UK.com (CFH), and
Harlow Printing Ltd.
 
Assessment of Risk: High:
The Returning Officer/ Electoral Registration Officer will be
unable to meet his statutory obligations to deliver effective
election or electoral registration without the provision of
printing support services.
 
The source of funding
is: Revenue Budget.
 
Legal Advice obtained: Yes.
 
Financial Advice
obtained: Yes.
 
Procurement Advice obtained:
Yes.
 
HR Advice obtained:
N/A.
 
Climate Change Implications
obtained: Yes.
 
Contact Officer: Sara Bennett
Telephone number: 0161 793 3626
 
Please delete from the bullets
below any which are not relevant:
·    
This matter is also subject to consider by the Lead
Member for         
  . The Lead Member has been consulted
and is supportive of the proposed contract.
·    
This matter is not subject to consideration by
another Lead Member.
 
 

Signed:     Cllr J
Youd        Dated:    26 January 2026.
         
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*         This
decision was published on 26
January 2026
*         This
decision will come in force at 4.00 p.m. on 2 February 2026 unless it is called-in in accordance
with the Decision Making Process Rules.