Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
an exception to Contractual Standing Orders, as
permitted within the City Council Constitution, for the reason(s)
highlighted in the table below, and
 
·     
the award of the Contract for Information and Advice Services, as detailed
in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Information and Advice Services

Name of Successful
Contractor

Citizens Advice Salford

Supplier Registration Number

(to be supplied by Corporate
Procurement)

Type of organisation

(to be supplied by Corporate
Procurement)

Charitable Trust

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£565,726         per
annum estimated average

Contract Duration

12 months

Contract Start Date

01/04/2024

Contract End Date

31/03/2025

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Lauren Fairey 0161 793 2251

Lead Service Group

People Services

Reason for CSO Exception: The goods / services /
works are only obtainable from one provider and there is no other
provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods or services is controlled by a statutory
body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the
Council

Tick if it applies

Reason for CSO Exception: Special education, health
or social care contracts, if it is considered in the
Council’s best interests and to meet the Council’s
obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods and services is required so urgently as not to
permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the
publication of documents or details in the tendering process could
prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through,
or on behalf of, any consortium, local authority, statutory or
similar body, provided that tenders or quotations are invited and
contracts placed in accordance with national or EU
legislation.

Tick if it applies

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment
Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 
The reasons are;

·     
Provide stability to the people of Salford accessing
CAB in this time of uncertainty with the cost-of-living crisis and
changes to benefits.

·     
Continue to fulfil the council’s duty under
the Care Act 2014 to provide Health and Social Care Information and
Advice services.

·     
Work with partners to redevelop the Information and
Advice services to support with procurement activity. 

·     
To ensure a robust and considered procurement
exercise is carried out.
 
Options considered and rejected were:
To go out to procurement for a
new service which would commence 1st April 2024.
 
Assessment of risk:
·     
Low risk if the contract extension is approved as
there will be continuity in service.
·     
High risk if the contract extension is not approved
due to issues highlighted in the paper Information Advice Service
– Extension Permission to go to tender.
 
The source of funding is:
Voluntary Sector Revenue Budget – Cost Centre S7053 &
S8040.
 
Legal advice obtained: Yes, legal support the decision to
extend the contract by 12-months.
 
Financial advice obtained: Provided by Salford City Council.
 
Procurement advice obtained: Provided by Salford City
Council.
 
HR advice obtained: N/A
 
Climate change implications obtained: N/A
 
Documents used: The following documents have been used to assist
the decision process:
·     
Information Advice Service – Extension
Permission to go to tender – Procurement Board Feb24 –
v1.
 
Contact details:
Contact Officer:  Lauren
Fairey
Telephone number: 0161 793 2251
 
Please delete from the bullets
below any which are not relevant:
·     
The Lead Member has been consulted and is supportive
of the proposed contract.
 
 

Signed:    Cllr J
Youd         
Dated:     18
March 2024.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 26 March 2024
*          
This decision will come in force at 4.00 p.m. on 4 April
2024 unless it is called-in in
accordance with the Decision Making
Process Rules.