Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
to Award the Contract
for the reroofing and internal refurbishment works at Turnpike
Depot, Messroom
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Reroofing and internal refurbishment works –
Turnpike Depot, Messroom

Name of Successful
Contractor

Schofield & Sons Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

2459259

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£405,259         full
project (£455,000)

Contract Duration

19 weeks

Contract Start Date

04/09/2023

Contract End Date

19/01/2024

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Les Woolhouse

Lead Service Group

Place

How the contract
was procured?

(to be supplied by
procurement)

Mini Competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Minor Building Works Framework Lot 2

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s
Employment Charter

 
 

EC: Committed to sign Charter

EC: Accredited Living Wage
Employer

 
The Reasons are: to undertake
works to replace the roof and windows and improve the insulation of
the building. The works include the installation of additional
ventilation. These will assist in maximising the benefits of the
heat pumps recently installed on the site.
 
Options considered and rejected
were: None – all
procedures are in accordance with normal contractual standing
orders.
 
Assessment of Risk:
Medium
The works are required to
enable the council to maximise the efficiencies of the recently
installed air source heat pumps.  To
ensure that the working areas meet the regulatory requirements for
air supplies in the building so that it is fit for
purpose.
 
The source of funding
is the 2023/24 capital
programme.
 
Legal Advice
obtained: Supplied by:
Tony Hatton
When commissioning
contracts for the procurement of goods, services, or the execution
of works, the Council must comply with the Public Contracts
Regulations 2015 (PCR) and its own Contractual Standing Orders
(CSR’s), failing which a contract may be subject to challenge
from an aggrieved provider. The proposed award of the contract
follows a tender exercise by mini competition in accordance with
the Minor Building Works Framework Lot 2 agreement.
 
The Council will need
to have followed the procedure set out in the framework agreement
for mini competition to ensure the procurement process is
compliant. Two tenders were received from framework suppliers for
this project, which have been evaluated on the most economically
advantageous tender basis in line with published procedures
resulting in the proposed award of the contract to Schofield &
Sons Limited.  The procurement
procedures therefore appear robust and compliant with the
requirements of the Council’s CSO’s and PCR.
 
Financial Advice
obtained: Submitted
by:  Gemma Singleton, Senior Accountant
Tel 0161 793 2578
There is funding of
£455,000 available under the 2023/24 Property Capital
Programme to cover the costs of the project. (Tender costs of
£405,259 plus professional fees and other associated costs of
£49,741).
 
Procurement Advice obtained: Deborah Derbyshire
The project has been
competitively tendered by means of a mini competition under the
Council’s own Minor Building Works Framework Lot 2, which
complies with the Council’s Contractual Standing Orders and
the Procurement Contract Regulations.
The winning tenderer
has submitted the most economically advantageous offer in line with
the rules of the framework and the award also supports the
Council’s objectives of working towards delivering social
vale on this contract.
 
HR Advice obtained:
N/A.
 
Climate Change Implications
obtained
No significant Climate Change
implications in this project.  All
projects are developed to meet or exceed current legislation and
requirements relating to energy efficiency and carbon reduction
targets.  Projects are required to
support the Council’s objectives of becoming carbon neutral
by 2038. 
 
The works will be programmed to
minimise the traffic impact in the area.  Any waste materials will be removed and taken to a
transfer station for systematic sorting and recycling to ensure
minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process.
·     
Procurement Board Report 26th July
2023
 
Contact Officer: Les Woolhouse.
Telephone number:
 
This matter is not subject to
consideration by another Lead Member.
 
The appropriate Scrutiny
Committee to call-in the decision is the Growth and Prosperity
Scrutiny Panel and the Overview and Scrutiny Board.
 
 

Signed:     Cllr
Youd       Dated:    26 July
2023.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 26 July 2023
*          
This decision will come in force at 4.00 p.m. on 3 August
202 unless it is called-in in
accordance with the Decision Making
Process Rules.