Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution do hereby
approve:
 
·     
the award of the Contract for Refurbishment of
Albert Park 3G Artificial Grass Pitch as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Refurbishment Albert Park 3G
Artificial Grass Pitch

Name of Successful
Contractor

Support in Sport (SIS) UK Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

04174873

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£661,929 full project

Contract Duration

3 months

Contract Start Date

17/07/2023

Contract End Date

06/10/2023

Optional Extension Period 1

1 months

Optional Extension Period 2

1 months

Who will approve each Extension
Period?

Strategic Director (extension <
£150k)

Contact Officer (Name &
number)

Ian Worsley

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Competitive tender through grant funder’s
framework

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Football Foundation AGP Framework 2020

Funding Source

Combination of Above (please detail below)

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are:
A successful application for
funding has been made to the Football Foundation for the
refurbishment of the 3G artificial grass pitch and the minor
reconfiguration and refurbishment works to the adjacent pavilion
within Albert Park.
 
The application to the Football
Foundation has been made jointly between Albert’s of Salford
the leaseholder and Charitable Incorporated Organisation based in
the park and Salford City Council, who own the site and will
procure the works.
 
On completion of the works the
proposed improvements will increase opportunities for residents to
participate in sports and provide improved community
facilities.
 
Options considered and rejected
were: A failure to secure
investment and the refurbishment of the 3G pitch will result in the
closure of the facility.
 
Assessment of Risk: Low
 
The source of funding
is:

Football Foundation

£603,495

Alberts of Salford
CIO

£50,000

Albert Gubay Charitable
Foundation

£50,000

Other external grant
awards.

£50,000

TOTAL

£753,495

 
Legal Advice obtained:
The procurement process
referred to in the body of the report has been undertaken in line
with and the Council’s own Contractual Standing Orders and
the Public Contracts Regulations as the Football Foundation invited
tenders in accordance with their national framework which is
compliant with the Public Contracts Regulations which is a
condition of the Football Foundation grant award and their national
framework agreement.
 
It is a requirement of the
terms and condition of the external grant award from the Football
Foundation that the Council are required to accept the terms and
conditions of the grant  funding
agreement (effectively a back-to-back agreement which flows down
the agreed terms to the Council), which must be adhered to in the
event that there are clawback provisions for failure to comply, and
grant agreement terms will often refer to/ incorporate milestones,
grant purposes, completion dates, compliance with PCR
etc.
 
It is important that the
Council complies with any other terms of the Football Foundation
grant funding agreement (in particular ensuring that the fund is
only used for eligible expenditure) and any timescales around
expenditure and reporting are adhered to, otherwise the Council may
be at risk of the Football Foundation seeking clawback of the
funding for failure to comply.
 
Financial Advice
obtained: Paul Guest,
Senior Accountant 24/05/2023
The total value of the project
is £753,495 which includes the refurbishment of the 3G
artificial pitch together with the upgrading of the changing rooms/
pavilion.
 
Funding confirmation has been
received from The Football Foundation, Alberts of Salford CIO and
the Albert Gubay Charitable Foundation as per the values outlined
within the report.
 
There are currently pending
grant applications to the value of £50,000 awaiting sign off/
confirmation from the grant providers. The Place Greenspace &
Streetscene infrastructure programme will underwrite this remaining
£50,000 should these fail to materialise.
 
Procurement Advice
obtained:
As part of the terms and
conditions of the external grant, the framework established by the
Football Foundation was the required procurement route to ensure
the grant funding was received, therefore the framework complies
with the contractual standing orders and the Procurement Contract
Regulations.
 
HR Advice obtained:
N/A
 
Climate Change Implications
obtained: N/A
 
The following documents have
been used to assist the decision process.
·     
Report of the Strategic Director for Place
“Approval to Award the Contract for Refurbishment of Albert
Park 3G Artificial Grass Pitch”

Contact Officer: Ian Worsley/ Jo Regan
Telephone number: 07977 508767/ 07977 248959
 
The appropriate Scrutiny
Committee to call-in the decision is the Overview and Scrutiny
Board
 
 

Signed:      Cllr Youd           Dated:
    14 June
2023.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 14 June 2023
*          
This decision will come in force at 4.00 p.m. on 21 June 2023
unless it is called-in in
accordance with the Decision-Making Process Rules.