Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby approve:
 
·     
to Award the Contract
for roofing works at Alderbrook and New Park Schools
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Roofing works at Alderbrook & New Park
Schools

Name of Successful
Contractor

Wright Build Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

01401191

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£543,384        
(£630,000 full project)

Contract Duration

 20 weeks

Contract Start Date

08/07/2023

Contract End Date

30/10/2023

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Les Woolhouse 07713 786 093

Lead Service Group

People Services

How the contract was procured?

(to be supplied by
procurement)

Mini Competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Minor Building Works Framework Lot 2

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are: The works have been identified on the
school’s asset management plan.
 
The works are for the
replacement roof covering and installation of warm roof tapered
insulation. Essential external repairs to replace the plant room
door and repair the lintel.
 
Options considered and rejected
were: None. All procedures are
in accordance with normal contractual standing orders.
 
Assessment of Risk:  High
Repairs are required to prevent
water ingress into the building and the requirement for costly
patch repairs to be undertaken. Failure to rectify this problem
could lead to areas of the building being closed and additional
costs for the internal repairs to water damaged areas.
 
The source of funding
is: Schools Capital Programme
2023/24 (Expenditure code: E23023)
 
Legal Advice obtained: supplied by Tony
Hatton
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider. CSO’s stipulate
that where a suitable framework agreement exists, this must be used
unless there is an auditable reason not to, and the proposed award
of the contract follows a tender exercise by mini competition in
accordance with the Minor Building Works Framework Agreement Lot 2.
 
The
purpose of a framework agreement is to select through a
procurement/ evaluation process a number of providers who can meet
the service requirements of the Council, as and when those services
are required. If they are required then the Council will undertake
an exercise to call off the services from one or more of the
providers who have been selected to be on the framework and this
may be through any number of ways e.g. mini-competition, direct
allocation etc. depending on the circumstances. A contract will
then be formed between the Council and the chosen
provider/s.
 
The Council will need to have
followed the procedure set out in the framework agreement for mini
competition to ensure the procurement process is compliant. Two
companies from the framework suppliers submitted a tender, and the
bid has been evaluated on the most economically advantageous tender
basis in line with published procedures resulting in the proposed
award of the contract to Wright Build Ltd. The procurement
procedures therefore appear robust and compliant with the
requirements of the Council’s CSO’s and PCR.
 
Financial Advice
obtained: submitted by
Natalie Birchall
The works to the sum of
£630,000 (Tender costs £543,384 Plus surveys,
professional fees and associated additional costs of £86,616)
will be funded from the 2023/24 capital maintenance grant which has
been awarded to the council.
 
Procurement Advice obtained:
supplied by Deborah Derbyshire
The works have been
competitively tendered by means of a mini competition under the
Council’s own Minor Building Works Framework Lot 2 which
complies with the Council’s Contractual Standing Orders and
the Procurement Contract Regulations.
 
The winning tenderer
has submitted the most economically advantageous offer in line with
the rules of the framework.
 
HR Advice obtained:
N/a
 
Climate Change
Implications:
No
significant Climate Change implications in this project. All
projects are developed to meet or exceed current legislation and
requirements relating to energy efficiency and carbon reduction
targets. Projects are required to support the Council’s
objectives of becoming carbon neutral by 2038.
 
The works will be programmed to
minimise the traffic impact in the area.  Any waste materials will be removed and taken to a
transfer station for systematic sorting and recycling to ensure
minimal landfill waste.
 
Sustainability plans would be
targeted to also align with opportunities to continue to deliver
social value outcomes.
 
The following documents have
been used to assist the decision process.

·        
Report to Procurement Board dated 14th
June 2023
 
Contact Officer: Les Woolhouse
Telephone number: 07713 786 093
 
This matter is not subject to
consideration by another Lead Member.
 
The appropriate Scrutiny
Committee to call-in the decision is the Growth and Prosperity
Scrutiny Panel and the Overview and Scrutiny Board.
 
 

Signed:       Cllr Youd          Dated:      14 June 2023.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 14 June 2023
*          
This decision will come in force at 4.00 p.m. on 21June 2023
unless it is called-in in
accordance with the Decision-Making Process Rules.