Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
an exception to Contractual Standing Orders as
permitted within the City Council Constitution for the reason(s)
highlighted in the table below and the award of the Contract for
(insert title of project/scheme/service or purchase of goods) as
detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Architectural Services – RIBA Work Stage
3

Name of Successful
Contractor

Buttress

Supplier Registration Number

(to be supplied by Corporate
Procurement)

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£180,000 full project

Contract Duration

 12 months

Contract Start Date

29/05/2023

Contract End Date

29/05/2024

Optional Extension Period 1

TBA

Optional Extension Period 2

TBA

Who will approve each Extension
Period?

Strategic Director (extension <
£150k)

Contact Officer (Name &
number)

Joe Costello

Lead Service Group

Place

Reason for CSO Exception: The goods / services /
works are only obtainable from one provider and there is no other
provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods or services is controlled by a statutory
body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the
Council

Tick if it applies

Reason for CSO Exception: Special education, health
or social care contracts, if it is considered in the
Council’s best interests and to meet the Council’s
obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods and services is required so urgently as not to
permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the
publication of documents or details in the tendering process could
prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through,
or on behalf of, any consortium, local authority, statutory or
similar body, provided that tenders or quotations are invited and contracts placed in accordance with
national or EU legislation.

Tick if it applies

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment
Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 
The reasons are;
Butress Architects were procured
via Bloom, mini comp, for works to RIBA Stage 2 and design
appointments are now required for RIBA Stage 3.  Due to extensive site
specific knowledge and an accelerated delivery programme to
aid funding opportunities an exception to Contractual Standing
Orders is required.  The fee has been
assessed as competitive in the current market.
 
Options considered and rejected were:
Undertake a full tender process
via Bloom
 
Assessment of risk:
Low
 
The source of funding is:
General unsupported borrowing, within the Pipeline Development
capital programme for future delivery of housing
schemes.
 
Legal advice obtained:
12th May 2023
 
Financial advice obtained: 12th May 2023
 
Procurement advice obtained: 12th May 2023
 
HR advice obtained: N/A
 
Climate change implications obtained: N/A
 
Documents used: The following documents have been used to assist
the decision process.
 
Contact details:
Contact Officer:        Joe Costello
Telephone number:
 
Please delete from the bullets
below any which are not relevant:
·     
This matter is also subject to consider by the Lead
Member for
·     
The Lead Member has been consulted and is supportive
of the proposed contract.
·     
This matter is not subject to consideration by
another Lead Member.
·     
This document records a key decision but the matter was not included in the
Council’s Forward Plan and it has been dealt with under the
emergency procedure.
·     
This decision is urgent and is not subject to
call-in, in accordance with the Decision
Making Procedure Rules.
·     
The appropriate Scrutiny Committee to call-in the
decision is the
 
 

Signed:      Cllr Youd           Dated:
    24 May
2023.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 25 May 2023
*          
This decision will come in force at 4.00 p.m. on 1 June 2023
unless it is called-in in
accordance with the Decision Making
Process Rules.